Top 10 Alternatives to Expensify: List of Leading Expense Management Software Solutions

FreshBooks: No. 1 Accounting Software


Are you looking for an alternative to Expensify? If so, we’ll help you. Expensify is a business solution used to manage money matters, transactions, and expenses through its real-time reporting and data processes. In this top 10 alternatives to Expensify guide you’ll learn the pros and cons of leading expense management apps.

To start with, let’s take a look at the ROI of expense management software. As per research stats, it costs $20.65 on average to process a single expense report without using expense management software. This cost is reduced to $7.50 when software is utilized to automate the expense management process. By using expense management software a medium-sized enterprise with 150 employees can save $35,500 in one year and get a ROI of 395%. Also consider these pain points addressed by expense management software:

Biggest expense management issues faced by organizations

Source: PayStream Advisors

Technavio sees an extensive deployment of expense management software in all industries by 2021. The use of reliable and accurate expense analytics is expected to transform expense management from an operational activity to an important process that allows for continuous improvement. Moreover, expense automation will minimize expense frauds and offer a strong infrastructure to prevent occurrences of expense frauds. A large number of enterprises are also shifting from old-fashioned systems provided by legacy vendors to modern and more suitable expense management platforms.

So, let’s get down to the business of selecting proper expense management software systems for your requirements. In this article, we provide you the details about the key features and benefits of Expensify as well as the top 10 alternatives to Expensify.

What is Expensify?

Expensify is a business platform that offers a user-friendly interface and accounting functions which can be utilized handily for money management matters. It enables companies to maintain summaries of various accounts and calendars to obtain transparency. In addition, a number of ratios like debt-to-income ratios can be balanced at the appropriate time to prevent crises.

Expensify also provides robust tools to monitor your travel costs based on the distance traveled or the time utilized on a specific project. For international travel, you can convert currencies and store the data in accurate text fields. In addition, the software presents a simple module to record expenses by the info provided through images (purchase receipts).

Benefits of Expensify

  1. The software makes it quick and easy for companies to manage the costs incurred through years or months.
  2. It automates the workflow of expense reporting and tracking from the initial stage to the finalization of expense reports.
  3. It permits automatic integration of the platform with credit cards, financial institutions, or other payment methods to eliminate the need for manual data entry.
  4. You can utilize this solution while making deposits or purchases which enables you to record info in real time.
  5. You can sync all your account info with your mobile to save transactions in both places.
  6. Finally, Expensify permits tracking the costs incurred on business trips via GPS technology, which automatically tracks the distance traveled and records them for reimbursements or deductions.

If you wish to look beyond Expensify, check the essential details about the main features and benefits of the top 10 alternatives to Expensify. We give you 3 good reasons to consider the alternative app instead of Expensify and vice versa.

Top 10 Alternatives to Expensify

1. FreshBooks

FreshBooks is utilized by more than five million companies to streamline client invoicing and time tracking. Freelancers also use it to fast track their sales cycle and collection, and provide a professional look by custom-branding their financial files with company colors and logo. The app is successful because it offers great features and a flexible pricing scheme that enables small and medium-sized companies in all sectors to take advantage of its features. The vendor offers a comprehensive free trial to get you up to speed with the features. You can sign up for the FreshBooks free trial here.

This award is given to the best product in our Accounting Software category. It highlights its superior quality and underlines the fact that it's a leader on the market.
FreshBooks won our Best Accouting Software Award for 2018

FreshBooks is a fast and reliable accounting suite that makes the complex matter of financial management into a fun experience. With this software, enterprises can manage recurring subscriptions and invoices quickly and easily, and collect online payments within the system.

In addition, FreshBooks enables credit card, PayPal, and Google Checkout payments, and integrates with a number of business solutions that can streamline this process. In short, the platform enables you to unite financial control in a single program and save the costs of maintaining complex software infrastructure.

If you wish to scout for other solutions, browse these FreshBooks alternatives here.

Why select FreshBooks over Expensify?

  1. It supports multi currency and multi language.
  2. It enables you to track offline payments.
  3. It allows you to take detailed time entry notes.

Why select Expensify over FreshBooks?

  1. It offers real time expense reports.
  2. It presents corporate cards.
  3. It facilitates flexible travel integrations.

2. Zoho Books

Zoho Books allows you to send professional invoices to your clients and receive online payments from them in a single solution. The app is convenient, robust, and fast, and helps businesses to control their finances and save more. This is facilitated by features such as balance sheets, P&L, cash flow statements, and more. The pricing packages are affordable and budget-friendly for small businesses and mid-market companies. If you want to investigate the features closely you can easily do so when you sign up for a Zoho Books free trial here.

A highlight of Zoho Books is its intelligent design with attention to detail and a pack of useful functions arranged in a convenient manner for effortless user operations. Plus, you can use familiar navigation tools to move around screens that display full information. In addition, the dashboard displays quick overviews and visual graphs of your financial data.

For more good options, peruse these Zoho Books alternatives.

Why select Zoho Books over Expensify?

  1. It provides inventory management tools.
  2. It offers invoice templates.
  3. It presents a collaborative client portal.

Why select Expensify over Zoho Books?

  1. It facilitates candidate reimbursement and direct deposit reimbursement.
  2. It offers advanced approval hierarchies.
  3. It deploys PCI-compliant security.

3. SmartDocuments Europe

SmartDocuments Europe is a simple-to-use document creation and automation tool that is platform-independent. It can be seamlessly accessed in web browsers and on mobile with its native apps for Android and iOS. Plus, it’s a scalable program that can meet your growing business needs even if you have multiple global locations. This is because the solution retains its features and can support a high number of users despite continuous business expansion.

SmartDocuments Europe seamlessly integrates with a wide range of business solutions to help your company create and process documents intelligently. This means you can save a lot of time which you can utilize for critical projects.

In case you wish to look at other systems, browse these SmartDocuments Europe alternatives.

Why select SmartDocuments Europe over Expensify?

  1. It facilitates document template management.
  2. It allows mobile document creation.
  3. It offers a free corporate identity manager for compliance.

Why select Expensify over SmartDocuments Europe?

  1. It offers advanced tax tracking.
  2. It enables automatic accounting sync.
  3. It facilitates automatic approval and reimbursement.

4. FreeAgent

FreeAgent is a robust online accounting software that is designed for the needs of freelancers and small businesses. This feature-rich solution offers enterprises the tools they require to keep their finances on track. They can utilize these features to manage all elements of their financial operations – from payroll running to handling expenses. You can check the solution closely when you sign up for a FreeAgent free trial here.

With FreeAgent, you can send and track invoices created by the software. Plus, you can easily monitor expenses by taking a picture of your receipt on your phone and uploading it to the program. Another highlight is the inbuilt stopwatch and timesheets that you can utilize to keep time records.

In addition, the platform can be linked to bank accounts to allow automatic import of transactions into the system. Finally, the application supports 26 integrations including Receipt Bank, Stripe, PayPal, and Zapier which can connect the solution to more than 750 add-ons.

If you’re not satisfied, take a look at these FreeAgent alternatives here.

Why select FreeAgent over Expensify?

  1. It offers attractive invoice templates.
  2. It allows you to customize invoices.
  3. It provides multi-language support.

Why select Expensify over FreeAgent?

  1. It offers duplicate expense detection.
  2. It allows credit card import.
  3. It permits you to set up expense rules.

5. Gusto

Gusto is a robust solution that combines compliance, HR, benefits administration, and payroll features in a single, simplified system. It is designed for small companies in the US and enables them to easily manage their workforce’s HR needs. The application provides solid payroll functionalities, a smartly-designed user interface, and impressive automation and innovation features. In addition, companies can use it at an affordable price tailored for their needs. For these reasons, the software is deployed by over 60,000 businesses nationwide. If you want to know more about the features you can easily sign up for a Gusto free trial here.

You can also browse these Gusto alternatives here should you think the software is not a good fit.

Why select Gusto over Expensify?

  1. It offers lifetime accounts for employees.
  2. It facilitates payroll on autopilot.
  3. It provides detailed payroll reports.

Why select Expensify over Gusto?

  1. It allows unlimited expense/receipt upload.
  2. It provides auditor access.
  3. It facilitates one-click online reimbursement.

6. QuickBooks Online

QuickBooks Online is a fitting accounting software for small businesses and freelancers. They can utilize this integrated financial software solution to streamline small business accounting. The platform provides full capabilities to up to five users and restricted features to an unlimited number of users. For these reasons, the program is used by numerous solopreneurs, finance officers, accountants, bookkeepers, and small business owners. An appealing test drive of all software features is available to you when you sign up for a QuickBooks free trial here.

QuickBooks Online automatically syncs your entire business finance profile on a single dashboard where multiple users can look at detailed accounts and reports of your business. You can navigate through the dashboard to track sales history, invoice details, and payments, and add users and edit permissions. The software integrates with Intuit GoPayment and QuickBooks Online Payroll.

If you wish to scout for other systems, peruse these QuickBooks Online alternatives.

Why select QuickBooks Online over Expensify?

  1. It provides actionable insights.
  2. It facilitates automated online banking.
  3. It offers automatic tax calculations.

Why select Expensify over QuickBooks Online?

  1. It offers advanced policy enforcement.
  2. It facilitates corporate card reconciliation.
  3. It allows custom report exports.

7. Sage Business Cloud Accounting

Sage Business Cloud Accounting is an easy-to-use accounting solution. It integrates with its sister platform Sage 50cloud to offer cloud storage and accessibility for your accounting info. The program’s graphs, dashboards, and drill-downs to transactions offer a detailed overview of your company any time via the internet. Key features include customer sales history, supplier purchases, and bank statement imports that enable you to manage your cash flow and banking. You can use all the features for free for a period of time to see if the software matches your needs. Simply sign up for a Sage Business Cloud Accounting free trial here.

The software is also smartphone-friendly. You can access the system and view customer info and take notes from anywhere using your iPhone or Android device. Plus, you can search for customers and engage them from your device. If you require directions, utilize the map links to find the route to your clients’ offices.

If you’re not impressed, take a look at Sage Business Cloud Accounting alternatives here.

Why select Sage Business Cloud Accounting over Expensify?

  1. It allows bank statement imports.
  2. It offers a report designer you can use to design your own layouts and formats.
  3. It provides a range of reporting options.

Why select Expensify over Sage Business Cloud Accounting?

  1. It facilitates multi-level tagging.
  2. It provides GL code mapping.
  3. It offers multi-stage approval workflow.

8. Zoho Expense

Zoho Expense converts expense monitoring and reporting into a fun experience. The solution automates a range of expense management-related processes and enables you to record your transactions quickly and easily. Plus, you can automatically convert receipts into expenses and group them to generate reports as needed. Similar to other tasks with this platform, you can perform reporting in a single click. If you want to investigate the features closely you can easily do so when you sign up for a Zoho Expense free trial here.

A highlight of Zoho Expense is automatic capture of credit card transactions and their conversion into expenses. You can use traditional devices and smartphones to record expenses on the go and submit full reports. In addition, the software ensures your enterprise’s expense policies are compliant and enforced consequently. Finally, its interface is hassle-free and functional, and provides numerous ways to enter and track information.

For more good options, try out these Zoho Expense alternatives here.

Why select Zoho Expense over Expensify?

  1. It automates expense recording.
  2. It allows multi currency expensing.
  3. It offers expense analytics.

Why select Expensify over Zoho Expense?

  1. It provides real time expense reports.
  2. It facilitates direct deposit reimbursement and candidate reimbursement.
  3. It enables advanced tax tracking.

9. Float

Float is an online cash forecasting and management solution designed to help enterprises handle their cash flow. This platform assists businesses, particularly finance department heads, business advisors, and owners project their cash in the bank. You can easily sign up for a Float free trial here and get to know the features firsthand at no cost and without commitment.

Float integrates seamlessly with popular accounting solutions and gives you an accurate real-time overview of your cash flow. Plus, it provides predictions of your cash flow for future years, which offers users actionable and intelligent insights on how to guide their company to attain profitability.

With this software, you can set budgets, track performance, and build and implement both long-term and short-term cash flow. Plus, you can view monthly, weekly, or daily records of your cash flow and drill down into invoices and bills to get an in-depth perspective of your outgoing and ingoings. The best part is Float automatically collects live data from your accounting system which eliminates manual entry of your actuals and gives you an accurate, rolling, and ongoing forecast.

If you wish to look at other choices, peruse these Float alternatives.

Why select Float over Expensify?

  1. It syncs with your accounting software.
  2. It allows reporting and exporting.
  3. It offers detailed drill down.

Why select Expensify over Float?

  1. It offers corporate cards.
  2. It provides advanced approval hierarchies.
  3. It allows automatic accounting sync.

10. dash

dash is designed for expense management and fund allocation through a digital or physical prepaid Mastercard. With this solution, you can efficiently control each employee’s use of company funds and approve funding requests. Being a free to use solution, everyone in your team can use dash for your operations.

dash is greatly beneficial to employees as they can easily use their Mastercard for their company spending in any part of the world. This eliminates instances where employees shoulder company expenses and ask for a reimbursement. Funding requests can be approved manually or automatically, with all money flow properly recorded for transparency. Purchase details are automatically logged on the platform for accountability and for easier auditing and expense reconciliation.

For security purposes, dash comes with a card protection function. Users are able to quickly suspend users and pause their account, and the remaining funds are then transferred back to your vault.

If you wish to scout for other systems, take a look at these dash alternatives.

Why select dash over Expensify?

  1. It enables employees to make company transactions through a digital or prepaid physical Mastercard.
  2. It is completely free to use.
  3. It features user suspensions in case of suspicious activities or theft.

Why select Expensify over dash?

  1. It provides flexible travel integrations.
  2. It implements PCI-compliant security.
  3. It has tools for monitoring travel costs.
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