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What Is Backup Software? Analysis of Features, Benefits and Pricing

Category: B2B News
What is backup software?

Backup software is a computer software solution that saves companies from massive setbacks through data loss by giving them a backup of their most important files. The definition of backup software is already in its name, and companies are going to benefit a great deal from this simple yet efficient tool. How does backup software work? Through this software, companies are able to create backup and exact copies of files, databases, and even the entire content of a computer’s hard drive.

Even before the technological advancements that we enjoy today, businesses have always tried their best to keep and maintain some important files regarding their company. It’s a tougher job back then when computers, software, and other digital storage spaces were still non-existent. Courtesy of the new pieces of software tech that has been popping left and right in recent years, it is now easier to keep a huge chunk of files in one computer. One of those helpful pieces of tech is none other than backup software, and it has been helping companies for years now.

Aside from this basic necessity, what does backup software do? It depends on what software clients are using of course. There are a lot of good backup software solutions online. Some of their basic tasks include data compression, transaction mechanism, encryption, and access to open files.

Like most softwares, backup software will come at a price. That shouldn’t be of concern to business owners though as backup software will do wonders for their company. Surprisingly, despite the benefits of backup software, 58% of small businesses are not prepared for data loss. All kinds of businesses should be prepared at all times as data loss can set back an establishment  months of work and progress. A study from Clutch shows there are 140,000 cases of hard drive fails in the US each week and that spells a lot of trouble for those who aren’t willing to make a transition to software use.

One company can’t simply say that they are taking good care of their data and computers so backups are no longer necessary. Cloudwards states that 39% of data disasters are caused by accidents. Accidents that even the most careful employee won’t be able to anticipate. As the saying goes, better safe than sorry. In this case, being sorry means months or even years worth of work and data are lost and never to be recovered again.

In this guide we’ll help you understand the definition of various aspects of backup software. Specifically, we’ll discuss the following key points:

  1. Benefits of Backup Software
  2. Features of Backup Software
  3. Examples of Backup Software
  4. The Cost of of Backup Software
  5. Latest Trends in Backup Software
  6. Issues with Backup Software

Benefits of Backup Software

There are a few advantages of backup software that those still on the fence about getting it should know. Aside from having a safety measure in data loss scenarios, this software also does other important things.

  1. Schedule backup. One of the benefits of using backup software is its reliability even when clients aren’t exactly using the program. Most software solutions of this kind give users the option to schedule a backup whenever they see fit. This means users don’t have to open the software every month to update their stored backup. By scheduling backup, clients are assured that their data is always up-to-date.
  2. Automate the process. Another benefit of backup software is a lighter workload for the entire company. With an automated system ready to keep data backed up and restore them at any time will mean less work for the IT department. And of course, business owners are going to enjoy not having to worry about their data as the software will do that job for them.

One of the worries that companies have when opting to use backup software is that they might be spending a lot on the program. While there are a quite a few backup software solutions that cost more than the others, it’s worth noting that recovering from a massive data loss could be more expensive to companies. Not only are they going to be set back several month’s load or week’s load of work, hiring experts to recover pieces of lost data is way more expensive than just getting a backup software right from the start.

The vCenter dashboard gives you a clear outlook of your data security with key metrics like health, risk and efficiency rates.

Features Of Backup Software

Benefits are important but what clients are going to want to know the features of backup software. There are some top-notch programs that don’t come in as a free-of-charge service and there are those that come free as well. The difference between them is the features they offer but there are some standard functions they all share. Why use backup software? Let these features tell you.

  1. Data Compression. Keeping a huge load of files and important digital items is going to need huge disk spaces. Most backup software solutions have feature that can compress these data into smaller packages. Clients don’t even have to worry about losing data in the compression process as that never happens.
  2. Schedules. Another key feature found across the top backup software is a scheduling tool. With the help of this very important feature, users can customize their own backup schedules. Backup processes can be scheduled once a month, once a week, and even every day. This relieves users of the hassle of backing up their files on a regular basis.
  3. Encryption. The worry of many business owners is that their files are vulnerable to security breaches once saved in a centralized system. With encryption, backup software assures clients that their files are protected from accidents, as well cyber attacks.
  4. Volumes. The purpose of backup software is not only to give security to the files of companies, it’s also done to make data management a lot easier. Through volumes, users will be able to split large files into smaller volumes so that it will be easier to organize and manage the data that is being stored and backed up.

The Cloudberry dashboard displays your settings, storage accounts and latest results.

Examples Of Backup Software

Backup software solutions vary in details, but they share common features. To help you understand the different options you have out there, here are some examples of backup software:

VMWare vCenter Server

VMW vCenter Server is one of the top backup software solutions. To begin with VMWare vCenter Server gives clients the ability to manage a virtual infrastructure inside a single platform. This makes it easier to control and manage data from nearly anywhere. What’s good about VMWare vCenter is that it’s suited for any type of business, be it big or small so anyone can make this software a part of their team and it’ll come at the standard cost of backup software so there’s not much to worry about in terms of pricing.


NAKIVO is a good alternative to the leading software, which is VMWare vCenter Server. NAKIVO has a long list of clients which includes Coca Cola, Fujifilm, Honda and several others more. Perhaps what makes NAKIVO all the more worth it is that users will be able to personalize their experience based on their needs; this is another chalk up to NAKIVO’s versatility. Aside from these, NAKIVO also brings with it top-notch and secure data backup features, and clients should never have to worry about losing a lot of data anymore.


CloudBerry prides itself on being integrated with quite a handful of third-party software like Amazon Web Services, VMWare, Oracle Cloud, Google Cloud, MS Azure, Cisco, and OneDrive. With the help of these third-party software solutions, CloudBerry is able to ensure quality service and usability at a price. Among the features of CloudBerry is a Create Backup Plan Wizard that gives clients a guided look into data backup management. It assures that the clients are up to speed with how the software works and through this, clients can control and make full use of CloudBerry on their own. Cloudberry also provides a control panel that allows clients to manage backup from a central Cloud service.


Coming from Dell is Avamar, one of the best backup software solutions because of its simple and efficient tools that can be used by anyone. Avamar allows users to create backup on a daily basis which ensures that the backup data and the original data are always synchronized with each other. This backup solution can of course be accessed anytime. Avamar also makes use of RAID; Redundant Array Of Independent Disks. By having RAID, AVAMAR guarantees that even the most minor errors and issues won’t affect the backup files in any way.

MiniTool Power Data Recovery

MiniTool Power Data Recovery is a data recovery solution designed to recover all sorts of data thought to be lost, corrupted, and unretrievable. It is a robust data recovery platform that can recover information from numerous locations, including damaged drives, digital media, CD, DVD, corrupted or lost partition.


IvyBackup is a smart backup solution that allows users to perform fast and simple backups of their files in seconds. It comes with a user-friendly interface and presents no difficulty in usage, even for novice users. A few clicks and IvyBack up has all the user’s files backed up and secure. The software automatically uploads the backup files to a cloud-based storage which users can access anytime.


Built solely for iOS devices, IOTransfer is designed to simplify file management and content backup. This tool supports one-click transfers, thus making it lightning fast to move your content on another platform without worrying about data glitches and network errors. IOTransfer also includes a free video downloader and smart phone cleaner.

AVAMAR has a neat UI that clearly displays the key modules.

The Cost Of Backup Software

As with most services, backup software comes with a price. That’s all worth it though as the advantages brought by this type of software is enough to ensure that clients get their bang for the buck. Backup software is available for a monthly or yearly payment basis. The purpose of backup software isn’t only to store data but it will keep companies afloat in case of unforeseen accidents. Think of the fee as an insurance that’s worth every penny. Here are the prices of the top backup software solutions.

  1. VMWare vCenter Server. The licensing fee for VMWare vCenter Server’s Foundation and Standard version is $1,495.00 and $5,995.00, respectively. For the Foundation version, a year’s worth of support is $545.00 and $645.00. For the Standard version, a year’s worth of support is $1,259.00 and $1,499.00.
  2. NAKIVO. As one of the top backup software, NAKIVO gives clients a wide array of subscription options to choose from.The prices of the subscriptions are $99, $199, $299 and $399, so almost all business types can find one to their liking. All of these options include a year’s worth of support and upgrades.
  3. CloudBerry. CloudBerry’s pricing plans are varied as well. Mac, Windows, and Linux editions of this software backup even retails for $29.99 only. Even individuals can avail a package for their own personal use as well. Business owners can easily find a package that’s available for them.
  4. Avamar. What’s good about Avamar’s pricing is that companies can get a quote directly from them. This means business owners and potential clients will get the proper pricing based on what they need to use Avamar for.

Backup software  will continue to grow in the following years. As of now, the features are already good and all but here are the best trends currently.

  1. Better data protection and security. More and more developers are focusing on improving their protection and security of files. For instance, VMWare vCenter Server provides a Link Mode that heightens security by duplicating permissions and licenses, which allows users to check in on their files through various devices.
  2. Better storage options and performance. The developers of backup software know what their clients need and that is a huge storage capacity for their backup files. New methods such as automated storage tiering not only improves the overall performance of the backup software, but it also reduces the storage cost of really massive files.

Issues with Backup Software

  1. Backing up can take a long time. Depending on how much clients need to backup, this process can consume a lot of time. During the process of backing up files, the servers aren’t supposed to be tampered with in any way so that the files won’t get corrupted. Although there are fast backup software out there, they still take quite a while to do their jobs.
  2. Minor file errors. If the backup process is abruptly halted or is finished improperly, there’s a good chance that the backed up files will be corrupted and unusable. To counter this, users will need to be very meticulous during the backup process.
  3.  Security breaches. Although majority of the backup software providers guarantee a secure server, there are still cases when cyber attacks get to the backup files.
Jenny Chang

By Jenny Chang

Senior writer at FinancesOnline who writes about a wide range of SaaS and B2B products, including trends and issues on e-commerce, accounting and customer service software. She’s also covered a wide range of topics in business, science, and technology for websites in the U.S., Australia and Singapore, keeping tabs on edge tech like 3D printed health monitoring tattoos and SpaceX’s exploration plans.

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