20 Best HRIS Software Solutions in 2024

Keeping an organized employee database is essential to any organization. But many companies seem to still be stuck in an age before digitization—relying on filing cabinets. And even if they have digitized their records, they are most likely keeping them still in spreadsheets or the like. This only serves to prolong the search for relevant information on employees. Therefore, HR personnel will have less of a productive day since they spend so much time searching for employee data.

An HRIS software can change all that. It systematizes employee databases. In some cases, it also offers automated organizational charts. Others provide a one-stop-shop approach, offering recruitment and all-around employee management tools.

But where do you start in deciding which HRIS fits best in your organization? This list of the best HRIS software in 2022 can help you make a choice.

HRMS, HCM, and HRIS—people often use these terms interchangeably. However, they have subtle differences. So, how do you tell them apart?

Differences among HRMS, HCM, and HRIS

Human resource management system or HRMS tracks and measures employee performance. This kind of software can have recruitment and onboarding capabilities as well. And, of course, it has a reporting function.

HCM is human capital management. It focuses on core HR functions. These are workforce acquisition, workforce management, and workforce optimization. Its main purpose is to ensure that human capital gives the organization a competitive edge.

Meanwhile, the best HRIS software is all about managing and maintaining detailed employee information. Additionally, it is a system where you can oversee policies and procedures for human resources. These include benefits administration. It can also incorporate talent acquisition and recruitment. Some examples may also have employee performance management and time tracking.

How You Can Benefit From HRIS?

Exactly how can your organization benefit from implementing HRIS? Let’s take a look at some HR software statistics:

• The cost-per-click for recruitment ads in the United States hit as much as $1.13 in 2020. This is the highest rate—which means it costs companies that much to compel just one interested freelance professional to open their job ad.
• Recruitment ads rose in cost in 2020 to $0.79 from $0.7 in 2018. This translated into a 12.86% increase.
• 71% of companies with independent contracts said that recruitment was their biggest challenge.

You can avoid shelling out huge amounts of money for recruitment with an HRIS. There are solutions that connect you with thousands of job sites where you can attract talent effectively. Moreover, there are reliable solutions that can streamline human resource management, from hiring and onboarding to performance measurement and growth and exit.

With that said, here is a list of the top HRIS software solutions that can help you achieve your HR goals.

20 Best HRIS Software in 2025

1. BambooHR

BambooHR is a well-known name in the HR industry. It is an award-winning software that small and medium businesses have been relying on. The reasons are easy to see: first, it is reliable, and second, it offers end-to-end solutions.

When it comes to organizing data, it is top-notch. BambooHR’s HRIS platform puts all employee information within easy reach. You can systematize access even for employees who want to check their information with Employee Self-Service. Plus, managers get their own view.

On top of it all, everyone gets access to real-time data. This means that you do not have to worry about generating inaccurate reports because of old information. Thus, HR professionals can enjoy substantial time savings.

BambooHR

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Key Features of BambooHR

1. One-stop-shop for data. You can keep and find everything pertaining to your employees on a single platform.
2. Employee self-service. Gone are the days when members of the HR team need to attend to data requests. This is because employees can access their records by themselves through the employee portal.
3. ACA reporting. Whatever reports HR professionals need, they can generate them with BambooHR’s HRIS.
4. Customization. This is a common feature for many software nowadays but they vary in their delivery. BambooHR delivers on this promise. One example of how they do this is by enabling you to add tables to fit your requirements.

2. monday.com

monday.com is a versatile software that can turn into whatever solution an organization needs. In this case, you can customize it to become your company’s HRIS platform. There are ready-to-go templates that you can apply to make it possible. Once you have applied them, you can do the tweaking you need to ensure that it covers all the HRIS bases.

This might sound like a lot of work but it is only at the beginning when you are getting organized. After this, everything can be smooth sailing. The HR team can enjoy automated workflow, which you can set up at the beginning in a few seconds.

That is something users can observe when a candidate has successfully become an employee. The software will create a new employee item on the directory board. And there, you can find essential information regarding every worker in the organization.

monday.com

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Key Features of monday.com

1. Utmost versatility. You can tweak monday.com however you want to serve your HRIS requirements.
2. Automation. Setting up automated actions is a breeze, as you can complete one in just seconds.
3. Employee directory board. You can get a special board specifically for keeping and maintaining employee contact information.
4. Connected with computer and phone applications. When you click on the phone number or email address of an employee, monday.com will direct you to your device’s default applications. Because of this, you can contact said employee quickly.

3. Manatal

Manatal may be a recruitment platform but it can serve an organization’s HRIS needs as well. It has a CRM section that helps keep the contact information not just of leads and clients but of candidates as well. In this way, recruiters can get in touch with them in a matter of seconds.

With regard to that, Manatal also offers an integrated emailing system. It allows users to communicate with candidates directly on the platform. This means that recruiters need not switch between two software just to send and check emails.

Additionally, it helps that on Manatal, you can keep a close eye on the recruitment pipeline. Like this, you can contact candidates every step of the way.

Key Features of Manatal

1. Integrated email communication. Contact candidates through email directly on Manatal.
2. Contact management. Update the contact information of candidates in your pipeline on the software.
3. Pipeline view. With Manatal, you can see in which part of the pipeline a potential recruit is in. You can get in touch with them at every stage when needed.
4. LinkedIn extension. Manatal has an extension on Chrome for LinkedIn. By using this, recruiters can reduce the time spent parsing contact information.

4. OnPay

OnPay is an HR solution for businesses of all sizes. This comprehensive and scalable software is payroll-focused. Despite being primarily a payroll platform, it does have HRIS capabilities.

For one, it has an organizational chart. Through it, the HR team can keep detailed information sheets about employees. This also lets them see how they are connected with different teams or members of the organization.

On top of that, there is a direct messaging feature on OnPay. This eliminates the need to open other platforms to send messages to employees. Plus, this allows the HR team to communicate frictionlessly.

OnPay

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Key Features of OnPay

1. Organizational chart. You can see where everyone is and how teams are connected.
2. Detailed employee profiles. Keep employee profiles up-to-date. From their profiles, you can check their contact info.
3. Company directory. OnPay’s company directory is searchable. This allows users to look up members of the organization without problems.
4. In-app messaging. HR practitioners can send messages to fellow team members or to other employees within the application.

5. Greenhouse

Greenhouse is an impressive recruitment and hiring platform. So what does it have to do with HRIS? Because it makes the hiring process structured and data-driven, it gives you a place for candidate and employee data.

The profiles you can make for candidates on Greenhouse are not ordinary. You can empower candidates to share an audio file of how to pronounce their names. Plus, they can even share their preferred pronouns for the recruiting team to use.

What’s more, your HR team can utilize Greenhouse at in-person events. They can manage prospect data on the floor with ease. This is possible with the software’s Events app.

Greenhouse

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Key Features of Greenhouse

1. Data-driven platform. Because Greenhouse is a data-driven platform, you can expect to keep and organize candidate information.
2. Beyond simple profiles. You can keep a record of candidates beyond their basic information. With Greenhouse, they can share their names’ pronunciation and their preferred personal pronouns.
3. Events app. The Events app enables recruiters to manage prospect data when they are at recruitment events.
4. Centralized communication. Your hiring team can communicate and collaborate with each other in-app without difficulties.

6. Sage HR

Sage HR is among the top names in HR software. This provider is known to have a singular source of employee information. With it, you can have a database where you can access employee data, even if they are a part of the remote workforce.

When you open an employee’s profile, you can find basic details like name and position in the workforce. You can also find their work email and work phone number. There is even a space for their photo so users of the database can recognize them effortlessly. And in case you need to see who has checked an employee’s profile, Sage HR offers an access log.

Additionally, HR staff can find other relevant information like time-off. They can also see how many leaves the employee has left. Plus, they can monitor overtime.

Key Features of Sage HR

1. Employee database. A single source of truth for employee information.
2. Profiles with photos. While other solutions have basic text profiles, Sage HR enables employees to add photos.
3. Access log. Users can check who has accessed an employee’s profile.
4. Time-off summary. No need to use another platform; HR team members can view leaves, overtime work, and work-from-home hours from the employee’s profile.

7. SoGoSurvey

SoGoSurvey, as its name suggests, is a survey platform. But do not let that put you off because the software is actually flexible. And its use case is extensible.

This can serve as your first point of contact with potential hires. By using this, you can gather essential information, which you can feed to your employee database. And once they are on board, you can gather additional information such as what they expect from the organization. The HR team can utilize SoGoSurvey as well to keep new hires on track with the onboarding process.

Moreover, this simple software gives your HR professionals a chance to assess employees’ engagement and experience. They can tie this with the staff members’ profiles to maintain a 360-degree view of them.

Key Features of SogoSurvey

1. Information gathering. You can use this as a solution to information-gathering with candidates and new hires.
2. Utility for onboarding. During onboarding, you may need more data from the new hires. You can utilize SoGoSurvey as a point of submission for more requirements.
3. Employee engagement. HR departments use this to keep employees engaged. They can deploy the solution for regular surveys and check-ups.
4. Talent development. This can double as an experience management platform with talent development tools.

8. Freshteam

Freshteam is an applicant tracking and recruitment CRM. The HR department can utilize this to gather pertinent data from candidates and new hires. And once they have done that, they can organize and access the information on a single database.

This secure employee information repository system also includes a self-service portal. With this, you can empower employees to help increase the productivity of the HR team. Likewise, they can be more productive as well since they can access information rapidly by themselves.

Additionally, the software generates organizational charts automatically. Therefore, you can save time from creating those manually. Thus, you can see the entire structure of the company and get the information you need at a glance.

Key Features of Freshteam

1. Employee self-service. This enables employees to update their profiles, submit documents, and provide additional necessary data by themselves.
2. Organizational charts. Freshteam creates this automatically using the data from the employee information database.
3. Contact information. Rather than clicking on profiles from the org chart to access contact info, one glance is all a person needs.
4. Document management. Freshteam also serves as a repository of documents gathered from employees.

9. When I Work

When I Work is an employee work time tracker. Nevertheless, it has HRIS functions that can be helpful to the HR department. For one, it has a messaging functionality that simplifies team communications. Using it, the team can stay connected using a single secure platform.

The software offers digital timesheets, too. You can tie those with employee profiles to have an overview of their productivity. This will also include information about their shifts as well as breaktimes.

Additionally, you can check attendance reports. This does not cover only late clock-ins and absences. But it also covers whether employees clocked in at the wrong location.

When I Work

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Key Features of When I Work

1. Employee self-service. This enables employees to update their profiles, submit documents, and provide additional necessary data by themselves.
2. Organizational charts. Freshteam creates this automatically using the data from the employee information database.
3. Contact information. Rather than clicking on profiles from the org chart to access contact info, one glance is all a person needs.
4. Document management. Freshteam also serves as a repository of documents gathered from employees.

10. Reviewsnap

Reviewsnap gives organizations an online performance management software with easy-to-use tools. Its main functionalities focus on performance reviews, goal management, and 360-degree feedback. However, alongside those are employee management features.

The latter offers a snapshot of how far along is the performance review of a particular employee. Your HR team will also see the goals assigned to them and their progress so far. What’s more, staff can find relevant documentation attached to employees’ profiles, which could aid in their review.

As well, journaling and note-taking are part of an employee’s profile. This means that team leaders can provide constant feedback that they can attach to profiles. Employees can access those so that they can continually improve themselves as well.

Reviewsnap

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Key Features of Reviewsnap

1. Employee performance profile. Reviewsnap offers a different kind of employee profile. Rather than contact information and the like, it can build a performance profile.
2. Documentation. HR staff can find important documents attached to every employee’s data card.
3. Constant feedback. Team leaders or managers can offer feedback constantly. They can attach those as notes or journal entries to the profiles of their team members.
4. Feedback access. Employees can check their performance profiles for any feedback from their immediate superiors.

11. WorkBright

Workbright is an online HR management software. It touts its security, which is enterprise-grade. Plus, they are SOC2 certified and are fully compliant with GDPR.

Its main function is to simplify the onboarding of new hires.  By implementing this, organizations can take the procedure wholly online. But what does this have to do with HRIS?

WorkBright has a collection of smart forms. With those, the HR team can gather information from successful candidates even remotely. Users can update their submissions by uploading camera snaps of certifications and other documents. Additionally, the software provides unlimited storage for employee records.

WorkBright

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Key Features of Workbright

1. Smart forms. You can gather data from new hires using smart forms they can access online from any device.
2. Information capture. If the employee does not have a scanned copy of a document, they do not have to undergo the tedious process of scanning and uploading it. Instead, they can use their device’s camera to snap a photo and submit it using the portal.
3. Unlimited storage. There is no need to transfer files to another system because Workbright can keep all employee data for you.
4. Fingertip signature. New employees can apply their signature using a fingertip.

12. eSkill

HR professionals have to be selective in screening applications. This is understandable since they are also pressed for time in filling up vacancies. Applicant assessment solution eSkill can help with that. The software has an extensive portfolio of skills tests, behavior assessments, and job simulations. There are also tests available for employee development and cognitive assessment.

It ties results to a candidate’s or employee’s records. Because of this, members of the HR team can check at a glance how qualified a person is for a role. This would shorten the time they need to decide whether to proceed to the next stage of the recruitment process. Or whether an individual deserves a promotion or not.

Organizations would also appreciate the video assessments offered by eSkill. Recruiters can use those to gauge the candidates’ communication capabilities. This allows them to take notes regarding those things and attach them to an applicant’s records.

eSkill

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Key Features of eSkill

1. Assessment portfolio. You can find a wide array of assessments on the platform. With those, you can test the capabilities of candidates in various areas.
2. Video assessments. eSkill provides a platform for candidates to share a video resume or CV. This would allow recruiters to have a more in-depth analysis of an applicant.
3. Employee assessments. The tests in the software are not just for potential hires. As well, there are assessments that eSkill has for employee development.
4. Multi-subject tests. If HR staff want to see the abilities of a candidate in various subjects, they can have them take a multi-subject test.

13. Sage People

Sage People is a transformative HRIS software. It can simplify people management and streamline processes related to HR. Thus, your team can cut down the time they spend on administration.

If you adopt Sage People, you can look forward to automating a large number of core HR processes. These include recruitment, payroll, and performance management. These are all important and can affect the experience of a candidate or employee.

To that end, Sage People offers online forms for job applications. It also helps in gathering personnel data. Plus, it can empower employees to manage their information by providing them with a submission portal. They can use it to submit documents and required government forms.

Key Features of Sage People

1. Automation of core processes. Your HR team can worry less about administration because of the automation capabilities of Sage People. Among the processes it can run smoothly with little human intervention are recruitment, employee performance assessments, and payroll.
2. Video assessments. eSkill provides a platform for candidates to share a video resume or CV. This would allow recruiters to have a more in-depth analysis of an applicant.
3. Online forms. Job applicants can provide their information online.
4. Document submission. Sage People can serve as a portal for the submission of documents.

14. untapt UNLOCKED

untapt UNLOCKED provides organizations with custom recruitment solutions powered by artificial intelligence. Its platform will allow you to scale up productivity in hiring with analytics and insights.

You can take advantage of its white-label technology to have your own hiring marketplace as well. It guarantees seamless experiences for both clients and applicants. It leverages AI matching to provide recruiters or companies with the best matches.

Moreover, job seekers can enjoy accurate results. They can also explore a vast stream of opportunities and teach the platform about their choices. Thus, they can be sure to find only relevant jobs in future searches.

Key Features of untapt UNLOCKED

1. White-label technology. Build your own hiring marketplace or enhance your internal hiring processes with a white-label technology.
2. AI matching. Clients or recruiters do not have to sift through irrelevant candidate profiles. This is because untapt UNLOCKED ensures they only get the right applicants through AI matching.
3. Accurate job results. Those looking for employment on the platform can focus on exploring opportunities that matter to them.
4. Relationship building. Clients can use untapt UNLOCKED to build relationships with job applicants.

15. Insightful

Insightful is a laser-focused HRIS platform, as it is designed mainly for time tracking. But do not let that put you off though. Because despite the label, it has multiple functionalities.

Rather than merely tracking time spent at work, it can track how much time has been put on a task or project. In this way, team leaders can ensure that members do not miss tasks and deadlines. This can also help managers to adjust the time allotted for each task as they go along.

That is tied to project management and budget keeping. By monitoring time spent on projects, you can make certain that you are still working within the budget. Thus, you can maintain profitability. But if you are looking for something more purpose-made for project management, you can look at the best online project management tools.

Insightful

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Key Features of Insightful

1. Effective time tracking. Insightful’s time tracking software is suitable for any company size in any industry. It can track time on projects and tasks as well as monitor app and website usage.
2. Project productivity optimization. You can see the productivity and progress levels of employees related to projects. With the data on hand, you can optimize deadlines to ensure that things are done well within a certain timeframe.
3. Budgeting. By tracking time, you can ensure that you are still within budget when it comes to projects. Doing that can help you remain profitable.
4. Reports. Managers receive regular reports from Insightful so they can stay on top of things.

16. Evalart

Evalart is a candidate assessment tool. This web-based solution helps filter job applicants by providing you with tests that can measure skills. On top of that, it can help determine the abilities of job seekers, check their aptitude, and gauge their knowledge. If you are looking for developers, then you can certainly evaluate their coding skills.

If what is on offer at the Evalart library is not enough, you can create custom assessments. You can build tests using a powerful builder so you can pose your own questions. This will empower you to assess the characteristics required for certain positions, too.

By the end, you can be certain that you have created a shortlist of only the most qualified applicants.

Evalart

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Key Features of Evalart

1. Web-based assessment. Many assessment and aptitude tests are still paper-based. These are very costly and they take time to prepare and check. Evalart changes that by offering a web-based candidate assessment tool.
2. Specialized tests. You can take advantage of the specialized tests included in the Evalart library to gauge the characteristics and abilities of candidates.
3. Programming evaluation. If your organization is looking for developers, programmers, and the like, you can pose questions where they need to demonstrate their coding capabilities.
4. Custom assessments. Are pre-prepared assessments not enough? You can create your own.

17. Pinpoint

Finding a person who is the right fit for an open position is possibly the most challenging task of HR personnel. Pinpoint simplifies this for them with its modern applicant tracking software. It does it with tools to attract, hire and onboard, and retain top talents.

More than that, the software offers professional help you never knew your HR department needed. They have resources and experts you can access to help you optimize your processes. On top of that, your access to customer success support is unlimited.

In this way, you can focus on creating compelling job advertisements and posting them on the right channels. From there, you can automate hiring processes and ensure that you retain top talents.

Pinpoint

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Key Features of Pinpoint

1. Intelligent recruitment marketing. You can attract the right candidates with a branded careers website and recruitment agency portal. Pinpoint also provides you access to more than a thousand job sites for posting job ads.
2. Automated hiring process. When you have chosen the best candidate for the job, you can start moving them through the hiring pipeline. Instead of it being tedious, it becomes a more seamless experience for both the new hire and the HR staff. This is because of automated processes.
3. Employee engagement. Pinpoint has tools that let you engage new hires from the moment they accept a job offer. With these tools, you can make sure to retain them.
4. Customer success. Access specialty assistance from the customer success team of Pinpoint, from implementation to the optimization of your processes.

18. Mobile Text Alerts

Mobile Text Alerts is an affordable and easy-to-use information dissemination system. Businesses usually use it for SMS blasts when they have promotions or discounts. But companies can also utilize it to send reminders to applicants about their applications and interviews.

Recruiters can send scheduled messages to make sure that candidates get timely reminders. But if HR staff members want to send simple messages only, they can do that, too. Plus, they can send out mobile surveys to applicants to find out about their application or interview experiences.

Your HR team can also see how effective their messaging is with analytics. They can track deliveries and links. The latter will give them an idea of how many people have taken surveys or opened job application links.

Mobile Text Alerts

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Key Features of Mobile Text Alerts

1. Interview reminders. Recruiters and staffers can send interview reminders to candidates on the day of the interview.
2. Scheduled messages. HR team members can schedule messages for interviews so that applicants get timely reminders.
3. Mobile surveys. Your HR department can send mobile surveys to applicants to know more about their experiences during the interviews.
4. Analytics. You can find how many texts the software sent successfully. Additionally, you can check how many people opened the links you sent through text.

19. Teamtailor

Teamtailor is a solution that assists organizations in creating branded career sites or portals. With it, companies can grow their talent pools. Additionally, HR team members can manage every step of the hiring process on the same platform. This is better than creating your career site from scratch, even by using the top 3 website builder software.

This smart applicant tracking system also offers a live chat function. This allows interested individuals to ask questions about open positions in real-time. Live chat agents can take this opportunity to engage candidates to ensure they attract top talents.

As well, you can measure candidate experience with Teamtailor. Recruiters can send them an NPS survey after their application to measure their experience. In this way, you can determine how well your career site is working for them and for your organization.

Teamtailor

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Key Features of Teamtailor

1. Branded career sites. Interested applicants will know they are in the right place when they see your branded career site.
2. Live chat. Potential candidates can get in touch with recruiters through the live chat function.
3. NPS surveys. The HR team can send NPS surveys to applicants to gauge their experience with the career portal.
4. Hiring process management. There is no need for you to use another platform to oversee your hiring process. Teamtailor has the tools that can delight your HR department in managing the procedure.

20. Zoho Recruit

Zoho Recruit is a familiar name to many organizations. After all, it is a part of the Zoho family of software solutions, which includes easy-to-use CRM software, Zoho CRM. Recruit is Zoho’s answer to employee management.

It helps your company get rid of filing cabinets or messy systems of keeping employee records. Instead, it provides a platform for organizing employee profiles, with their personal data attached. On top of that, there is an employee self-service portal to empower employees to be proactive in managing their data.

Moreover, Zoho Recruit serves as a platform for managing check-ins and check-outs. It can also track leaves and absences. Because of these functions, there is no need for your organization to shell out additional money for more solutions.

Zoho Recruit

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Key Features of Zoho Recruit

1. Employee database. Say goodbye to messy filing cabinets and folders with a more organized employee database.
2. Employee self-service. Enable productivity by letting employees check their records by themselves. This leaves HR staff with more time to do tasks related to people management.
3. Attendance monitoring. Zoho Recruit can be an attendance monitoring system.
4. Leave management. The software has a leave management function that lets HR and managers oversee employees’ remaining leaves and requests for time off.

Knowing the Difference Matters in Making a Selection

There is a number of HR software out there. You may encounter one-stop solutions that can do most or everything you imagine in an HR management solution. Or you may find that some platforms labeled as HR applications only have limited functionalities.

This is why it is important to know the kinds of HR software solutions out there. We tackled the differences between the main kinds earlier. There are clear lines but there are also blurred lines. The important thing is to know what you need so that you can choose the best HRIS software fitting your organization.

Because once you do, you can check what else you need in your organization. For example, you might need some serious identity management. Then, you can start checking the 20 best identity management software in 2022 to whittle down your options. Of course, you can also check out the free trial offered by the leading HRIS software on this list, BambooHR, and see how it works for your organization.

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.