Comparison of 15 Leading Collaboration Software Systems

colProject success is usually the result of effective interaction and communication between team members. Collaboration has become an essential part of company work. Business projects can be completed successfully if all team members freely share suggestions and ideas and take part in live meetings. Projects that need multiple team members need a useful collaboration software solution.

Modern businesses use collaboration software app to ensure productive, effective, and seamless collaboration between team members. Users can utilize the system for real-time communication via live chat and email, to share files, audios, and videos, and get instant reminders and notifications for deadlines, tasks, and alerts, among other uses. To help you select the right software for your needs, we have prepared a list of the top collaboration software systems that you should consider. Read our in-depth reviews that provide a detailed comparison of collaboration software.

1. Wrike – Score 9.7/10


Our B2B experts closely analyzed the best collaboration apps sold in the market and decided that Wrike offers the best value for investment at this moment. They gave Wrike the highest SmartScore of 9.7/10 based on its main features and benefits, and the software also gets an impressive customer satisfaction rating of 99%. Our experts have also honored Wrike with two prestigious quality awards which are the Best Project Management Software of 2016 award and the Supreme Software 2016 award. The vendor offers flexible pricing packages for all needs and a free trial that lets you test drive the main features of the app at no cost.

Wrike offers all the features you can expect from a top quality online project management system. These functionalities include scheduling, financial management, time tracking, activity and workload views, real-time collaboration, intuitive interface, visual reporting, and interactive Gantt charts.

Wike’s flexible and intuitive interface is improved by is seamless integrations with other business apps such as Google Apps Marketplace, Microsoft Excel, Microsoft Project, Google Drive, Jive Software, Box, Dropbox, Microsoft Outlook, IBM connections, Apple Mail, and Gmail. For more details on Wrike features, pricing, and integrations, you can read our detailed review of the app.

2. Asana – Score 9.6/10


Asana is a flexible web-based collaboration software system that offers useful project management features. The software facilitates workflow management and you can use it to collaborate easily and productively.

The free edition is a great offer that allows 15 users to utilize the main features including customizable dashboards, due dates, and the ability to upload attachments. The free version also enables users to utilize unlimited projects, tasks, and conversations. Integrations are offered at extra cost. The free version allows easy integration with Dropbox, GitHub, Google Drive, HipChat, and Slack.

The paid plans offer advanced features such as individualized support, centralized administration tools, data export, unlimited dashboards, unlimited guests, and support for private projects and teams.

3. Trello – Score 9.5/10


Trello is a collaboration app that uses visuals to help users plan their projects and tasks. It is the preferred app of agile software developers and it is easy to access and use for non-developers too.

Why does Trello feature in our comparison of collaboration software? To start, this app provides an easy scheme for collaborating and planning. You can use its drag-and-drop feature to schedule and assign tasks. The interface is intuitive and simple and you don’t need technical expertise to use this solution. On the flipside, Trello lacks common project management features like reporting tools, time-tracking components, and Gantt charts. Trello is a fun app but it is not ideal for all projects. It can be used for quick and short assignments and not for long-winding projects.

4. Clarizen – Score 9.5/10


Clarizen is an enterprise-grade system that links robust project management to social engagement. It offers key features that improve performance which is why numerous Fortune 500 companies use this tool.

Clarizen combines project management with social collaboration feature to align your team and direct your ideas towards execution. It is a cloud-based app that is easy to use and fast to deploy, and for these reasons it has become a popular application used by more than 2,300 companies around the world. Clarizen offers users a well-defined work structure, by linking projects, tasks, and conversations. You can use its collaboration features to link unstructured conversations at work with structured work.

5. Projectplace – Score 9.4/10


Projectplace is a popular project management solution that offers efficient and useful business management tools, real-time communication features, and online collaboration functions to help users accomplish their business objectives. Projectplace provides scalable and secure features for time management, collaboration, reporting, and task management, and is used by customers ranging from small business to big enterprises. It is an effective, secure, and fast app that has become a popular project management SaaS in Europe.

Projectplace is a smart project collaboration app that can be used by companies to boost collaboration and get things done effectively on time. The system offers the features your team needs to execute tasks, track progress, and achieve objectives, no matter where the team members work from. This makes the solution an ideal system for decentralized companies that have employees working in diverse locations.

6. JIRA – Score 9.4/10


JIRA helps companies to plan, assign, and prioritize tasks. You can use it for project development right from conceptualizing ideas to launching services or products. The app offers a smart yet simple interface that makes collaboration easy and improves productivity.

The system offers issue tracking capabilities and enables users to communicate on software bugs and identify which problems need immediate attention. Companies can use JIRA to create workflows dedicated to addressing common problems and to test the quality of software.

JIRA can be easily configured to boost its robustness and it offers a large marketplace of integrations as well as more than thousand add-on modules for tasks including reporting, project portfolio management, and budgeting. The app offers both cloud-based subscription as well as on-premise models.

7. eXo Platform – Score 9.4/10


eXo Platform is a top rate open source social networking platform that is also designed as a smart collaboration tool. The solution offers an intuitive and easy to use interface that has a social design. You can use eXo to comment on posts, upload and share files, create groups and more.

eXo offers a wide range of collaboration tools that are integrated around a social layer. It boasts a user-centric design that facilitates spontaneous engagement. eXo Platform is open source software that prefers open standards for easier integration with existing IT systems such as business-specific applications, single sign on systems, and user directory. It offers with APIs and high customizability that can be used by developers to social-enable your business.

8. Nutcache – Score 9.3/10


Nutcache enables team members, clients, and other users to collaborate easily on projects. It is a user-friendly app that can be used to share files, project advancement notes, comments and more. You can easily organize projects as well as ideas in cards, lists, boards, and other methods that fit your business needs.

Nutcache is an ideal app for independent freelancers and small businesses. It combines invoicing and time management into a single robust platform. The application offers helpful invoicing and time management tools. It also provides multilingual capability, making it an ideal solution for global companies as well as those based outside the US.

9. Mavenlink – Score 9.3/10


Mavenlink is a robust online project management app that offers advanced project management, financial, collaboration, and resource planning features. It is a simple and intuitive platform that can be used to manage all projects and teams. Team collaboration features centralize all financials, tasks, activities, and conversations in a single convenient location. File sharing stores and shares all project-related files in one place. Task management capabilities track budgets and time, create sub-tasks, and integrate with Google Apps for easy syncing of files.

Mavenlink enables companies to manage the entire lifecycle of project-based relationships including financial reporting, file management, invoicing and online payments, time and expenses, messaging and conversations, and project and team management.

10. Workfront – Score 9.2/10


Workfront enables users to make collaboration easy by offering a single, unified view of all the files, commitments, and conversations that drive projects and productivity. The software offers a more advanced form of collaboration and communication as it does not use spreadsheets, email, and Post-It notes.

Workfront is a web-based system that can be configured to meet the needs of businesses of all sizes and types from small advertising companies to enterprise level engineering firms. Features include customizable project dashboards, real time reporting, and interactive Gantt charts. It offers a clear, all-round view of all your projects, and empowers your team to work more effectively as a unit. The system also ensures that all tasks are tracked and completed within schedule.

11. Samepage – Score 9.2/10


Samepage is a comprehensive collaboration platform for business teams. This solution facilitates team collaboration through features such as task lists, conversations, instant messages, files, meeting agendas, discussion topics, scheduling and more.

The software can be used by a wide range of companies including real estate agencies, marketing agencies, and educational and non-profit organizations. The application can be implemented across teams of staff members, customers, consultants, partners, and vendors. It compiles maps, conversations, videos, images, and files on a single page to facilitate easy collaboration. The vendor provides native mobile apps to help users access the service on any device. You can incorporate files stored in leading file-sharing systems such as OneDrive, Box, Dropbox, and Google Drive in a single Samepage page.

12. Intuit QuickBase – Score 9.1/10


QuickBase is a useful and user-friendly app that helps businesses create an efficient and well-organized database for improved output and effective collaboration. The solution is highly flexible and you can adapt it to any work environment. It offers more than 700 productivity apps that can be customized to improve business workflow and processes.

You don’t need to know coding to create apps for your business needs. It is easy to create reports and share data as you can generate interactive reports with just a few clicks. The vendor offers flexible pricing packages which means you need to pay for only what you need.

13. Podio – Score 9.1/10


More than 400,000 team use Podio to communicate, organize, and get things done. The app is easy to use and fully customizable for your business needs. It is an ideal solution for small and medium-sized companies, public administrations professional services, nonprofits, and freelancers.

Podio’s free Employee Network allows users with a company address to join and collaborate. It is a fully social app as the social activity streams show status updates, likes, and comments. Plus, you have full flexibility to define overviews, reports, and content structure. You can customize workflows to ensure your projects run smoothly and your team works efficiently. The system places all your conversations in a single place for easy tracking. Changes, comments, and updates are done in real time.

14. Jostle – Score 8.2/10

Jostle is an innovative employee intranet called People Engagement® platform and is designed to significantly improve employee engagement across organizations. With Jostle, companies and organizations across the globe can create a positive and productive workplace culture where everyone enjoys seamless and frictionless communication.

Jostle’s unique approach stems from what employees need in the workplace to become really productive and empowered. The system is designed with the understanding that organizations that are connected and vibrant are able to engage their employees and become truly extraordinary.

With Jostle, companies and organizations get a fully featured employee intranet that’s easy to setup and very user-friendly. It provides everyone with instant access to news, plans, and events. Managers are able to facilitate discussions (chat) and people are able to view who is doing what (organization chart). Jostle speeds up the search for the right people (employee directory) and expertise for specific tasks and surfaces key content.

15. XWiki – Our Score 8.0/10

XWiki is the next generation wiki solution for information management and collaboration. It is an extensible platform that allows users to create online collaborative tools. With XWiki, you don’t need to be an experienced developer to fully leverage its features and capabilities as it is very intuitive and straightforward. You can use it right off the bat and even create your own small applications without breaking a sweat.

The software also comes with a plethora of extensions and their set is continuously growing. That makes it easy for developers and users to tailor XWiki to suit their specific needs. Whether you are looking for a solution to help you with your document management or create a directory that is accessible to internal and external individuals, XWiki has got you covered.

Category: B2B News

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