Comparison of 15 Leading Collaboration Software Systems

colProject success is usually the result of effective interaction and communication between team members. Collaboration has become an essential part of company work. Business projects can be completed successfully if all team members freely share suggestions and ideas and take part in live meetings. Projects that need multiple team members need a useful collaboration software solution.

Modern businesses use collaboration software app to ensure productive, effective, and seamless collaboration between team members. Users can utilize the system for real-time communication via live chat and email, to share files, audios, and videos, and get instant reminders and notifications for deadlines, tasks, and alerts, among other uses. To help you select the right software for your needs, we have prepared a list of the top collaboration software systems that you should consider. Read our in-depth reviews that provide a detailed comparison of collaboration software.

1. Wrike – Score 9.7/10

Wrike – one of the best project management tools out there

Wrike won our Best Project Management Software for 2016

Our B2B experts closely analyzed the best collaboration apps sold in the market and decided that Wrike offers the best value for investment at this moment. They gave Wrike the highest SmartScore of 9.7/10 based on its main features and benefits, and the software also gets an impressive customer satisfaction rating of 99%. Our experts have also honored Wrike with two prestigious quality awards which are the Best Project Management Software of 2016 award and the Supreme Software 2016 award. The vendor offers flexible pricing packages for all needs and a free trial that lets you test drive the main features of the app at no cost. A free plan for teams up to 5 users is available. You can also easily start your free trial of Wrike here.

Wrike offers all the features you can expect from a top quality online project management system. These functionalities include scheduling, financial management, time tracking, activity and workload views, real-time collaboration, intuitive interface, visual reporting, and interactive Gantt charts.

Wike’s flexible and intuitive interface is improved by is seamless integrations with other business apps such as Google Apps Marketplace, Microsoft Excel, Microsoft Project, Google Drive, Jive Software, Box, Dropbox, Microsoft Outlook, IBM connections, Apple Mail, and Gmail. For more details on Wrike features, pricing, and integrations, you can read our detailed review of the app.

2. Asana – Score 9.6/10

Asana is a flexible web-based collaboration software system that offers useful project management features. The software facilitates workflow management and you can use it to collaborate easily and productively.

The free edition is a great offer that allows 15 users to utilize the main features including customizable dashboards, due dates, and the ability to upload attachments. The free version also enables users to utilize unlimited projects, tasks, and conversations. Integrations are offered at extra cost. The free version allows easy integration with Dropbox, GitHub, Google Drive, HipChat, and Slack.

The paid plans offer advanced features such as individualized support, centralized administration tools, data export, unlimited dashboards, unlimited guests, and support for private projects and teams.

3. Trello – Score 9.5/10

Trello – a simple and intuitive solution

Trello is a collaboration app that uses visuals to help users plan their projects and tasks. It is the preferred app of agile software developers and it is easy to access and use for non-developers too.

Why does Trello feature in our comparison of collaboration software? To start, this app provides an easy scheme for collaborating and planning. You can use its drag-and-drop feature to schedule and assign tasks. The interface is intuitive and simple and you don’t need technical expertise to use this solution. On the flipside, Trello lacks common project management features like reporting tools, time-tracking components, and Gantt charts. Trello is a fun app but it is not ideal for all projects. It can be used for quick and short assignments and not for long-winding projects.

4. Clarizen – Score 9.5/10 

Clarizen is an enterprise-grade system that links robust project management to social engagement. It offers key features that improve performance which is why numerous Fortune 500 companies use this tool.

Clarizen combines project management with social collaboration feature to align your team and direct your ideas towards execution. It is a cloud-based app that is easy to use and fast to deploy, and for these reasons it has become a popular application used by more than 2,300 companies around the world. Clarizen offers users a well-defined work structure, by linking projects, tasks, and conversations. You can use its collaboration features to link unstructured conversations at work with structured work.

5. Projectplace – Score 9.4/10  

Projectplace is a popular project management solution that offers efficient and useful business management tools, real-time communication features, and online collaboration functions to help users accomplish their business objectives. Projectplace provides scalable and secure features for time management, collaboration, reporting, and task management, and is used by customers ranging from small business to big enterprises. It is an effective, secure, and fast app that has become a popular project management SaaS in Europe.

Projectplace is a smart project collaboration app that can be used by companies to boost collaboration and get things done effectively on time. The system offers the features your team needs to execute tasks, track progress, and achieve objectives, no matter where the team members work from. This makes the solution an ideal system for decentralized companies that have employees working in diverse locations.

6. JIRA – Score 9.4/10 

JIRA helps companies to plan, assign, and prioritize tasks. You can use it for project development right from conceptualizing ideas to launching services or products. The app offers a smart yet simple interface that makes collaboration easy and improves productivity.

The system offers issue tracking capabilities and enables users to communicate on software bugs and identify which problems need immediate attention. Companies can use JIRA to create workflows dedicated to addressing common problems and to test the quality of software.

JIRA can be easily configured to boost its robustness and it offers a large marketplace of integrations as well as more than thousand add-on modules for tasks including reporting, project portfolio management, and budgeting. The app offers both cloud-based subscription as well as on-premise models.

7. eXo Platform – Score 9.4/10

eXo Platform is a top rate open source social networking platform that is also designed as a smart collaboration tool. The solution offers an intuitive and easy to use interface that has a social design. You can use eXo to comment on posts, upload and share files, create groups and more.

eXo offers a wide range of collaboration tools that are integrated around a social layer. It boasts a user-centric design that facilitates spontaneous engagement. eXo Platform is open source software that prefers open standards for easier integration with existing IT systems such as business-specific applications, single sign on systems, and user directory. It offers with APIs and high customizability that can be used by developers to social-enable your business.

8. Nutcache – Score 9.3/10  

Nutcache enables team members, clients, and other users to collaborate easily on projects. It is a user-friendly app that can be used to share files, project advancement notes, comments and more. You can easily organize projects as well as ideas in cards, lists, boards, and other methods that fit your business needs.

Nutcache is an ideal app for independent freelancers and small businesses. It combines invoicing and time management into a single robust platform. The application offers helpful invoicing and time management tools. It also provides multilingual capability, making it an ideal solution for global companies as well as those based outside the US.

9. Mavenlink – Score 9.3/10

Mavenlink is a robust online project management app that offers advanced project management, financial, collaboration, and resource planning features. It is a simple and intuitive platform that can be used to manage all projects and teams. Team collaboration features centralize all financials, tasks, activities, and conversations in a single convenient location. File sharing stores and shares all project-related files in one place. Task management capabilities track budgets and time, create sub-tasks, and integrate with Google Apps for easy syncing of files.

Mavenlink enables companies to manage the entire lifecycle of project-based relationships including financial reporting, file management, invoicing and online payments, time and expenses, messaging and conversations, and project and team management.

10. Workfront – Score 9.2/10 

Workfront enables users to make collaboration easy by offering a single, unified view of all the files, commitments, and conversations that drive projects and productivity. The software offers a more advanced form of collaboration and communication as it does not use spreadsheets, email, and Post-It notes.

Workfront is a web-based system that can be configured to meet the needs of businesses of all sizes and types from small advertising companies to enterprise level engineering firms. Features include customizable project dashboards, real time reporting, and interactive Gantt charts. It offers a clear, all-round view of all your projects, and empowers your team to work more effectively as a unit. The system also ensures that all tasks are tracked and completed within schedule.

11. Samepage – Score 9.2/10

Samepage is a comprehensive collaboration platform for business teams. This solution facilitates team collaboration through features such as task lists, conversations, instant messages, files, meeting agendas, discussion topics, scheduling and more.

The software can be used by a wide range of companies including real estate agencies, marketing agencies, and educational and non-profit organizations. The application can be implemented across teams of staff members, customers, consultants, partners, and vendors. It compiles maps, conversations, videos, images, and files on a single page to facilitate easy collaboration. The vendor provides native mobile apps to help users access the service on any device. You can incorporate files stored in leading file-sharing systems such as OneDrive, Box, Dropbox, and Google Drive in a single Samepage page.

12. Intuit QuickBase – Score 9.1/10

QuickBase is a useful and user-friendly app that helps businesses create an efficient and well-organized database for improved output and effective collaboration. The solution is highly flexible and you can adapt it to any work environment. It offers more than 700 productivity apps that can be customized to improve business workflow and processes.

You don’t need to know coding to create apps for your business needs. It is easy to create reports and share data as you can generate interactive reports with just a few clicks. The vendor offers flexible pricing packages which means you need to pay for only what you need.

13. Stellar OST to PST Converter Software– Score 8.0/10 

Stellar OST to PST Converter Software lets you turn your OST files to PST format. This OST to PST Converter is an ideal software for those who want to move Microsoft Exchange Server data or when their Exchange Server goes in non-function or dismounting stage. Whatever the situation, Stellar OST to PST Converter does its work with your files not suffering data loss.

It offers risk-free conversion of emails, contacts, calendars, notes & Journals. The software also supports encrypted OST file to PST conversion for a more secure conversion process. All Exchange objects are easily converted to their most compatible Outlook format. For files that are created using older versions of Microsoft Office, Stellar OST to PST Converter Software supports the following MS Office versions: 2016/ 2013 / 2010 / 2007 / 2003 / 2002 (XP) / 2000.

14. SquidHub – Score 8.0/10

SquidHub is a cloud-hosted collaboration app that integrates key productivity tools in a single platform. The unified system makes team communication and remote collaboration possible. Members need not shuffle from one app to another; the result, teams work fast, with transparency and are better coordinated.
The app also features task management to help you assign, delegate and monitor assigned activities with ease. Likewise, it provides a project management platform to facilitate meetings, document sharing and other collaboration efforts of the team. You can use the platform as a centralized hub for your shared files to ensure data consistency and integrity.
Furthermore, SquidHub is accessible anywhere and anytime you have internet connection. This makes remote collaboration possible and productive.
Other key features we like about this app include Google Docs integration, Google Calendar synchronization, reminders, to-do lists and meetings.

15. Sherlayer – Our Score: 8.0/10

Sherlayer is a cloud document management software that allows project teams to collaborate and communicate in real time and with transparency. The app is focused on document sharing and centralized file storage. It’s ideal for professionals in consultancy business, such as, engineers, architects and contractors.
The UI is intuitive and the tools are easy to learn even for the casual user. This is important to ensure the whole team adopts the same solution for consistency and efficiency.
Changes in the document are automatically synced so team members are always using the latest data. The system also features 3D modeling and document roles that help the admin to control access and ensure file integrity. Likewise, the app is optimized for mobile devices, so the office and field teams can work closely together anywhere they are internet connected. Other key features include an activity manager, master dashboard and full audit trail.

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