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10 Best File Sharing Services: Which One Is The Best?

Category: B2B News
What is the best file sharing software?

The best file sharing software is Dropbox. With its hard-to-beat pricing schemes, this top-notch platform lets you share or sync files seamlessly, making it the foundation of lively collaboration for maximum productivity. These compelling features are backed by one of the strongest file security protocols around, ensuring the privacy of your information assets.

The reality of doing business from any corner of the planet makes file sharing an essential requirement of any company. Sharing files no matter how large allows teams to collaborate on projects and beat deadlines. Met deadlines are directly reflected in business ROI, allowing them to reward employees and plan ahead with new business objectives.

If you are still entertaining the idea that online servers are a magnet for scammers and your stiffest competitors, the security protocols now making their way in the market should make it the least of your worries. What should concern you first off is selecting the best file sharing platform that would be easy on your budget and works comfortably with your teams.

In this article, our experts surveyed the market and compiled the ten leading file sharing software solutions based on features, price, security, support and other essential factors. We know how daunting the task can be, so we did the legwork so you don’t have to waste precious hours on false leads. You will notice that the vendors often offer similar capabilities. The key is to find those little things that could prove to be crucial when you make your final decision: the dependability of the vendor, its flexibility and vision so your investment is future-proofed, and the quality of support you can gather about it.

file sharing services

Team cooperation typically starts with files being commonly accessible to its members. In some instances, a simple email exchange will do, but when work involves multiple revisions from multiple contributors, things can get a little tricky. You have to know which one is the most current, as well as who did what exactly. When teams are scattered all over the office or the planet, this practically invites chaos. Cloud-hosted file sharing platforms nicely eliminate this scenario, but they, too, have their own problems.

In some surveys, for example, as much as 70% of employees use their email to send personal files. At a time when concern about protecting sensitive information is at a peak, you may be compromising your company if you are not trying to address this issue.

Another study reveals that while as much as 48% of companies are able to set up policies for sending sensitive files, 2.6% of organization’s file sharing permissions are set to public. Clearly, there is still a need to be vigilant about tracking and monitoring employee handling of company information. Is your company even trying?

File sharing is a good way to accomplish corporate and business goals, but getting it to reflect in your ROI means applying the tightest security measures to ensure your efforts are not for naught.

10 Best File Sharing Services

1. Dropbox

Dropbox Business dashboard example

Dropbox for small and medium businesses offers flexible pricing plans that can be used by organizations of all sizes. It uses off-site servers for file storage and sharing. The solution allows you to automatically sync your files online and across the devices you use. Files can be managed as you do on your desktop. The software allows you to access your files on secure servers from multiple devices such as desktop, Mac, iPhone, Android, and Windows Phone.

Dropbox Business, on the other hand, offers best-in-class and easy-to-use functionalities that have been helping millions of users worldwide achieve better collaboration, productivity, and overall workflow.

We’d say Dropbox is foremost a functional solution—every second person has used it before, and has an individual version installed on their device. Discovering the outstanding syncing power of the system, the plethora of smooth integrations, sharing features, and dedicated support that is missing in the free package will convince you the Dropbox Business is probably one of the best transfer systems businesses out there one can purchase. We recommend it especially because of its version history and unlimited recovery, priority emails, and remote account transfer.

2. Google Drive

Google Drive dashboard example

Google Drive is a cloud storage service that allows you to store your files, videos, music, photos, etc. in a single location. It automatically syncs your data with all the devices linked to your account, which means they immediately receive the updates and changes you make.

Google Drive also monitors the changes you made in the past 30 days, enabling you to go back and redo/undo the changes. The platform relies on Google search and uses popular Google features such as image recognition to browse your photos, and OCR capabilities to extract text in pictures.

3. Box

Box dashboard example

Box is a file-sharing service that provides secure collaboration from any device. You can use it to easily manage and share files across your companies. The service is used by more than 50,000 organizations worldwide, including top brands like Pandora, Boston Scientific, Gap, Nationwide, and GE.

You can use Box to easily create, edit, and review documents with other users in real-time or on the go. The vendor uses protection measures like customer-managed encryption, activity logs, granular permissions, and mobile security to provide tight security for the stored files. Plus, the service enables you to comply with e-discovery requests, data retention policies, and regulatory policies. It also enables global compliance by assisting your organization to meet regulatory and business requirements.

4. Apple iCloud

Apple iCloud dashboard example

Apple iCloud is a cloud-based file-syncing and storage solution that enables users to store files in the cloud. The stored files are automatically synced to all devices in the account, including both Windows and Mac systems. The service comes with offerings such as the iCloud Photo Library and iCloud Drive, where you can keep all your files stored securely and updated everywhere. The Family Sharing feature lets you easily photos, movies, music and more with your family members. Find My iPhone helps you find your Apple device if you lose it.

Apple iCloud lets you to make folders for your files and provides online storage for Apple’s productivity apps such as Keynote, Numbers, and Pages. Setup is easy on all devices including PC, Mac, iPod touch, iPhone, and iPad. If you have bought a new Apple device, you can use the setup assistant for guidance. And for other devices, getting started only needs a few quick steps.

5. FileCloud

FileCloud dashboard example

At just $10 per user per month, FileCloud allows your organization to enjoy 1 TB of cloud storage for the first 5 users and host and share documents and files for company-wide collaboration. The price plan includes an option to choose a region to host your data. If you feel more comfortable hosting your files on your servers. the price even gets better, at just $4.20 per user per month.

FileCloud’s on-premise or on the cloud file sharing service comes with a robust sync feature that you can easily configure based on a preferred schedule. File sharing extends to even remote branch offices with reduced network latency. To navigate large volumes of data, FileCloud comes with a powerful search engine that allows file content search.

FileCloud recognizes businesses’ need to present themselves to the world in the way they want. To that effect, it allows full white label customization, gives you an option to run your own domain, along with multiple language support.

FileCloud applies one of the toughest file security measures around, so you need not worry about prying eyes running away with your information assets. Aside from antivirus scans and ransomware protection, you also get two-factor authentication, pattern search and single sign-on, along with support for FINRA, HIPAA and other security protocols.

6. OneDrive for Business

OneDrive for Business dashboard example

Microsoft’s OneDrive for Business is one of the best-regarded file sharing application in the market, leveraging Microsoft’s vast experience and resources to provide customers with a stable, robust, and well-protected system to collaborate with shared files. As a key component of Microsoft’s Sharepoint server and Microsoft 365, the cloud-based platform provides customers with the flexibility of a fully mobile system to allow teams to work together from anywhere in the world. One Drive for Business syncs files in real time, so users need not worry about working with outdated version of their documents and other files.

OneDrive for Business is covered by one of the toughest, most stringent security protocols available in the market. This means that your most important files stay in the server and not leaking somewhere in the hands of online predators. The program protects you from the headache of accidentally lost files by allowing easy recovery even in the case of malicious attacks. Your business can start OneDrive for just $5 per user/month.

7. Egnyte

Egnyte dashboard example

Egnyte is another file transfer system that deserves businesses’ attention. It can be a beneficial and valuable addition to businesses of any size looking to empower and simplify file sharing. Our experts recommend you to consider it because of its auto synchronization, cloud archiving, unlimited API integrations, and many similar out-of-the-box features.

Why have we included Egnyte in our list of top file sharing websites? What we really like about this app, and we believe you will like too, is that the system allows you to create and personalize files. Using it, you can rely on the fact you’re working in a 100% protected system which responds to the highest encryption standards, and backs up both your synced originals and the copies you’ve shared with your contacts. Pricing is once again flexible to suit the needs of users with different financial capabilities.

8. ShareFile

ShareFile dashboard example

ShareFile is Citrix’s one-stop-shop for business file transfer. In addition to great features and flexible pricing, ShareFile also offers a very good free trial (with no credit card required) that allows you to try out all key components of the service. 

This system is among the most popular file sharing services and provides good offering in various aspects of file sharing, emphasizing, in particular, its capacity to satisfy individual and professional needs with the same flexibility, SSL/TLS 256-bit encryption, and customization level. Our experts followed its development promptly, and praised its unobstructed sharing where users get to manage their own way, sync data from a variety of applications, and leverage current investments regardless of their locations. An extra bonus is that the scale or industry of the client doesn’t really matter—ShareFile was designed to satisfy everyone, which is easily reflected in its intuitive interface, mobile optimization, and most importantly, moderate pricing.

9. Hightail

Hightail dashboard example

For free, Hightail lets you share a 200 MB file in one go, or upload more of them at a maximum 2 GB. The $12 per month plan lets you upload a maximum 25 GB and the Teams plan at 50 GB. Many people know Hightail as YouSendIt; a revamp gave it more advanced features than its previous incarnation did. Stronger technological backbone allows it to minimize bounceback, which makes it ideal for teams working together on large-sized documents, images, videos and other files that now typically fly around the internet.

Hightail has upgraded its security system to protect the files coursing through its system: aside from the standard password protection, users can opt to demand identity verification or track files to ensure only the intended receivers get them. For teams, you simply assign roles that define how they can work with the files and folders in the database. An  Outlook plugin empowers the email client to send large files. If that doesn’t work for you, you may instead go for the Hightail Express on your desktop. An additional layer of protection allows you to define time limits for certain users to have access to files.

10. SugarSync

SugarSync is an easy-to-use online backup and cloud storage solution that individuals and businesses can use to save, edit and sync their documents and other personal or business files. It is also affordable: prices start for as low as $7.49 per month.

Aside from managing your files, the application also gives you collaboration tools to make it easier to finish team projects with easily linked and shared documents. It provides strong security protocols so you need not worry about your information assets falling into the wrong hands.

Go for a free trial before you make the final plunge

These ten file sharing solutions should give you a good idea which one to use for your business. Dropbox Business makes its case for any size of organization, while Hightail gives you the power to work with very large files, ideal if you are into video or presentation sharing with team members across multiple locations.

Nothing beats the actual use of the application, so if you could contact these vendors and manage to arrange a live demo or free trial, you get a chance to get a better feel of how the application should work in your business. You may also opt to work with the vendor on how to hurdle the issue, to make everything just right for a compelling presentation to the purchasing board if you are the one assigned to the task.

Finally, file sharing is often just as good as the document management system that you’re using. For that, you may want to check out our analysis on the best document management software here.

By Jenny Chang

Senior writer at FinancesOnline who writes about a wide range of SaaS and B2B products, including trends and issues on e-commerce, accounting and customer service software. She’s also covered a wide range of topics in business, science, and technology for websites in the U.S., Australia and Singapore, keeping tabs on edge tech like 3D printed health monitoring tattoos and SpaceX’s exploration plans.

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Consultant says:

We are a startup that has to shares lots of large media files with clients. Since we use G Suite and have email for our company thereby hosted with Google, naturally instead of paying for other services, we wanted to leverage all the features. Unfortunately we found Google Drive very frustrating to use. First, you can't share Team Drive folders publicly without the user also creating/logging into a Google account. You have to make a dupe set of the files on a non-team drive. Second, when downloading lots of files, the zip process can take forever. And finally we found moving/copying larges groups of files around to have erratic behavior with files not showing up in destinations folders for a long time and no progress indicator for the copy/move process. Dropbox business the upload/download speeds were 1/10th our bandwidth (we have 600mbps download and got 60, and 250mbps upload and got 20mbps on Dropbox - not a big deal for personal users with more typical Internet speeds.) The deal breaker was that we couldn't embed a file folder listing inside our client dashboard web page like we could with Google Drive. Enter BOX. The speeds were about twice as fast as Dropbox (this is web browser upload/download operations - not background sync which you can't tell the speeds very well anyway since it's background - but sometimes we have tight deadlines with huge amounts of data to share.) And there's an embed widget generator that works great. The number of setting is insance giving you granular control over many aspects of how your account is setup. Plus you get unlimited storage. Our opinion in the end was that BOX was far superior to both Google Drive and Dropbox. We haven't tried Citrix's File Sharing service as the $60/month account has a 1TB limit which we will easily exceed.

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David says:

Would be interesting to know your criteria for scoring these services. I also feel it would have been good to mention which of these services can be used for people working in highly regulated industries like financial services and legal where encryption and auditing is key.

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Bifty Alex says:

I would prefer Google Drive for online file sharing and data management because of its endless cloud storage and ease of use. The most attractive feature that I personally found interesting is its online discussion feature that allows you to take suggestion from other members on your current document.

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