From a business standpoint, managing time and tracking how workers spend their time allows you to maximize resources, improve employee performance, and monitor where your hours are going. Smart decisions come from real-world data, not guesswork, and there is no better way to do this than by diving into crucial time tracking statistics. When complemented by time tracking software, businesses are just about set up to address the issues springing from the misuse of time in the workplace.
We help you start in this direction with this compilation of the most critical time tracking statistics of 2019. With these data, you should be able to understand why you should make it a habit to monitor how your employees use their work hours, as well as how you can leverage software solutions to optimize the process. Furthermore, this should give you an idea of the different challenges you might encounter as you implement new tech for time tracking.
Time tracking is a tried and tested way to manage work hours effectively. When done regularly and accurately, this method can help you boost productivity and, eventually, improve employee engagement and performance.
However, not all employees log their daily activities, and not all companies use time tracking as part of their routine. This means that many employers are kept in the dark when it comes to the whereabouts of their subordinates during work.
The silver lining here is that there are managers and C-level executives who seem to be realizing how time tracking can help them keep up with competitors. Moreover, with the prevalence of remote work and the use of mobile phones for official purposes, we can expect that the time tracking software industry will grow in the coming years.
Employees have a long list of tasks that they need to do on a daily basis. From answering emails and taking calls to wrap up tasks and attending meetings, there is no doubt that the modern workplace can be hectic. Below, you’ll see that employees often spread out their time in order to accomplish these responsibilities.
Just because your employees report for work daily doesn’t mean they are maximizing their productive hours. There are plenty of distractions at work, and not all employees are engaged enough to perform their tasks for 8 hours straight. Moreover, mundane tasks often get in the way of employees who want to attend to more attention-demanding responsibilities.
With that said, you might also want to focus on fostering an efficient work environment through the use of time tracking tools. You can do this by analyzing what unnecessary activities are taking up too much time, monitor if there are employees that are overworking, and address other problems in your daily workflows.
Perform Work Tasks
Browse News Sites
Check Social Media
Socialize with Coworkers
Search for New Jobs
Take a Coffee Break
Take a Snack Break
Make Food in the Office
Source: VouchercloudDesigned by
Time is money. If employees are unproductive during work hours, you can bet that it will cost you.
However, many companies are not using time tracking for their operations. They monitor billable hours according to what employees report on a weekly or monthly basis, but they don’t quantify poor time use. Because of this, they don’t know what activities they are paying their employees on a daily basis. Moreover, they have no means to determine if they are losing money due to unproductivity.
Time theft and buddy punching are common practices in companies that still use paper timesheets and Bundy clocks. The former simply refers to the practice of rounding up weekly hours while the latter means an employee clocks in on behalf of another employee. While many often do this to make up for a few minutes, this can have a huge impact on your bottom line.
By investing in more sophisticated time tracking tools, you can eliminate the risk of compensating dishonestly logged hours.
Buddy punching and time theft aside, there are other factors that can put your business at risk of violating the Fair Labor Standards Act (FLSA) regulations. These include having employees who work off the clock, log in and out earlier or later than scheduled, as well as unrecorded tardiness.
If you want to save yourself from hefty fines and lengthy legal proceedings, having solid time tracking protocols will do you well. Many software solutions will allow you to automate the monitoring of productive hours. This way, you can record the actual times that your employees start and end work as well as discourage employees from working after-hours.
Advancements in technology have allowed businesses to improve various aspects of their operations. Time tracking is no exception. The tools you can use to monitor productive hours have evolved from spreadsheets to sophisticated systems that automate time tracking and integrate with your other platforms.
What’s more, there is an extensive selection of time tracking tools that you can choose from depending on your business size or budget.
Automation is a key driver in the evolution of work. So it only makes sense that modern time tracking can also be automated. By capturing work hours in real-time, you can check what your employees are spending their time on. This way, you can pinpoint the factors that have a negative impact on productivity and address them before they affect your bottom line.
Let’s face it. Preparing payroll papers is complicated, and it becomes twice as difficult if you don’t have accurate data on billable hours. By using time tracking tools, you can eliminate the need for manual reporting and reduce the time spent on correcting faulty timesheets.
Just be sure, however, that you are not simply choosing time tracking software with the most features. Try to consider solutions that can integrate with your existing payroll systems, so you don’t have to worry about compatibility issues. Furthermore, look for systems that offer functionalities for analytics, employee self-service, and the tracking of multiple worker classifications to make payroll management much more seamless.
You can also check out our in-depth article on what is time tracking software to learn more about the features you should look for in this type of system.
Time tracking is highly effective for discouraging employees from using office resources and billable hours for personal purposes. However, this might only be true for desk jobs. Time tracking for remote workers is a different story.
In the past few years, there has been an increase in the number of remote workers worldwide. These not only applied to logistics companies but also to businesses that need employees to go outside the office to perform their jobs. This is why many admins have started to utilize GPS tracking solutions alongside their time monitoring tools.
These allow managers to ensure that employees are where they are supposed to be. Moreover, it can ensure their safety while improving accountability.
Time tracking is pretty straightforward, but there are challenges that come with rolling out new ways to do it. Many businesses are accustomed to using traditional methods such as punch cards, spreadsheets, or even pen and paper. So, it might be harder for these companies to start utilizing new tech for monitoring productive hours.
There are plenty of benefits to using time tracking software, but it seems only a small fraction of companies are taking advantage of it.
Experts would often chalk this up to the lack of support from C-level executives as well as the different priorities of companies. After all, some businesses don’t deem time tracking tools as urgent as other operational software like marketing, sales, and ERP platforms.
However, if you want to maximize your productive hours and cultivate an efficient workplace, investing in time tracking is crucial. It not only allows you to monitor the billable hours of your employees but also lets you get in-depth insights regarding the day-to-day activities of your staff. This way, it is easy to see what aspects of your workflow needs improvement.
As we discussed earlier, the use of GPS is growing in popularity among companies because it simplifies the monitoring of remote workers. However, adopting this technology for your operations may come as a challenge. This is because there are still employees who believe that this technology invades their privacy.
One possible reason for this is because there are employers who abuse GPS tracking to monitor their staff’s whereabouts 24/7. With that said, we strongly recommend that you set limits as to how you will use this for your productivity management efforts. This way, you can ensure employee engagement without the risk of making your employees feel like you’re placing them under a microscope.
Time Tracking Applications%
Touch Screen Kiosks%
Source: TSheets Time Tracking SurveyDesigned by
The data we’ve culled can only mean one thing: the key to productivity in the modern age is time tracking.
The fast-paced nature of current office environments poses plenty of challenges to companies that want to cultivate an efficient workforce. Employees are often more distracted, spending their time on activities other than work. Moreover, fewer and fewer staff members are engaged in their work.
By implementing time tracking, you can monitor how employees are spending their hours, understand what changes you can make to simplify their load and ensure that they are on the right track in each project they undertake. Consequently, this will allow you to help your employees build healthier work habits that can move your business forward.
Another benefit of time tracking is that it allows you to remain compliant with ever-changing labor laws. It can deter employees from rounding up weekly hours and practicing buddy punching—two of the most common reasons why companies are flagged for FLSA violations.
However, many still haven’t invested in tools that will help them make this happen. So, if you haven’t already used time tracking for your business, now might be the time to start. But of course, investing in one is not enough to ensure its effectiveness, be sure to also research time tracking strategies to reinforce your tools.
To sum up our list of critical time tracking statistics, we hope that you were able to understand the benefits of using this method for your operations and how you can leverage it to your advantage.
In case you are looking for productivity solutions that go beyond time tracking, you might want to take a look at this list of project management tools. These allow you to monitor the hours you spend on particular tasks, but more often than not, they also offer functionalities that can tackle other aspects of your operations.
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