If you are still relying on spreadsheets in billing your clients, then you are no stranger to complications that arise from unclear invoices, billing errors and delayed payments. These problems can adversely impact your finances in the form of revenue leaks that could otherwise be plugged if you are using billing and invoicing software.
Most of these systems come in the form of accounting tools, which perfectly integrates billing and invoicing and functionalities that range from modest single-entry products to sophisticated bookkeeping to meet the needs of different businesses. In this article, we will present some of the best billing apps on the market today. Some of them are stand-alone invoicing apps, while the others are integrated into a full accounting system. To help you decide with clarity which products fit your business, we highlighted their pros and cons. You should be able to recognize their benefits quickly and even be able to shortlist your options after reading this article.
Billing and invoicing needs differ significantly from one company to the other, but what is very common in the corporate environment is to look for billing software that eliminates manual entries and automates routine operations to cut time consumption. The same goes for top invoicing tools, which are designed to make invoice creation easier through automation. And because 49% of small businesses have been found to have a hard time following on late payments while 46% have problems with timely payment, investing in such a system makes perfect sense. Apart from these, electronic billing helps businesses avoid errors. These make billing features part and parcel of popular accounting platforms as seen below.
While it is almost impossible to discover a one-size-fits-all billing software system, there are ones that cater to most vertical industries, and incorporate configurable methods for payment collection to ensure usability on different markets. These systems have been helping companies, big and small, ensure billing accuracy and timely bill payments by improving the way they handle billing. This has resulted in the wide use of the platform as can be seen in current electronic invoicing trends among many companies.
FreshBooks is the top dog in our billing software category. Our experts firmly believe that FreshBooks can respond to the most important accounting needs of both small and large companies as it eases and tracks collection in a very reliable manner. It is also well known for its modern and beautiful interface, thanks to which even non-savvy users undertake and complete complex projects. To make this happen, FreshBooks offers a fully-featured invoice-to-payment suite where you can set due dates, charge late fees, brand invoices, send overdue reminders, and track billing.
You can easily sign up for FreshBooks free trial here.
On top of these, FreshBooks saves all your billing history, reports on profits and losses, and handles taxation issues. If you want to try out this solution first there is a great free trial plan available (with no credit card required).
A robust payment and management solution, Tipalti helps businesses deal with problems such as noncompliance, late payments and administrative issues. It effectively optimizes payment to help you save valuable time while simplifying all tasks related to payment. The platform is known for ease-of-use, allowing even novice users to take advantage of its benefits.
Tipalti is such a powerful software that it can handle even operations on a global scale. It also helps users with tax compliance and onboarding, improving payment experiences without compromising quality. You can use the system in just about any business environment, which includes crowdsourcing, online marketplaces and digital products and services.
You can check the solution closely when you sign up for Tipalti free trial here.
Online accounting platform Sage 50Cloud is built with SMBs in mind, offering functionalities that include inventory, cashflow, taxes, billing and invoicing and budgeting. These, along with useful features like payroll and credit card processing add-ons, make the product a great investment. It is designed to help you comply with tax rules while being able to easily track your finances even while in the field. You can bill clients, make payments and give your accountants access to your books–all in real-time. This app is a cross between a desktop and a cloud-based tool that provides you with unparalleled access while serving as secure storage for your accounting data. The app is essentially an add-on service that complements the vendor’s Sage Business Clod Accounting, which allows it to integrate with the cloud.
You can find out more about the product’s features if you sign up for Sage 50Cloud free trial here.
Zoho Books is one of the most prominent members of Zoho’s productivity family, designed to facilitate financial management in small and medium business environment. The cash flow control it provides helps companies grow and develop, as they can automate invoicing and collect payments all from a single platform. What makes the system unique are automated bank feeds and live collaboration with clients, while you can also use it to manage your inventory, track time and manage projects, and facilitate reconciliations using Stripe.
Should you want to investigate the platform firsthand, you can easily do so when you can sign up for Zoho Books free trial here.
Financial services tool QuickBooks Enterprise provides users with top-of-the-line accounting tools without having to implement an ERP. It is created primarily for medium-size companies, offering them an integrated system that houses features such as inventory, payables, and payroll tracking, among many others. The system comes with a myriad of features that can be tailored to cater to any business from practically any sector.
Despite the many improvements to the software, it retains QuickBooks’ plain language and intuitive interface, along with its navigational tools, making it one of the easiest tools to use. Aside from its on-premise version, you have a cloud-hosting option, which allows you to access the platform from anywhere at any given time. It’s sold on a single package, which sports features like Sales and Customers, Payroll and Employees, Reporting and Finances and Inventory.
The vendor offers a comprehensive free trial to get you up to speed with the features. You can sign up for QuickBooks Enterprise free trial here.
Formerly Sage One, Sage Business Cloud Accounting is a cloud-deployed accounting platform that is known for ease-of-use. It is an add-on service designed to give Sage 50Cloud the ability to integrate to the cloud, giving it great accessibility and secure storage in the cloud. The system comes with a powerful dashboard that can generate visuals that reflect your transactions and therefore, a bird’s eye view of how your business is performing.
Sage Business Cloud Accounting can run on any smartphone, allowing you to access client data and record transactions from any iPhone or Android device. Readily come up with quotes, which can immediately be sent to customers, who you can likewise contact directly using the app. For small businesses, the app offers expense and income tracking. Its dashboard is easy to navigate not to mention highly-intuitive. These and more make the product one of the top accounting software solutions currently in the market.
The vendor has an appealing free trial where you can tinker with the features at no cost. You can sign up for Sage Business Cloud Accounting free trial here.
Finance and accounting platform Zoho Invoice is designed for use by SMBs and sole business owners who are looking to come up with their own personalized invoices. It is very useful in helping you manage and track your invoices, which can also be shared to clients without the need for an external app.
What’s even better about the software is that it allows you to create invoices in a variety of languages while supporting a bunch of other currencies. Zoho Invoice is perfect for budding businesses owing to its affordable pricing plans. Its interface is easy to learn, requiring no steep learning curve. This is further improved by the software’s automation features, which eliminates the need for timesheets.
An appealing test drive of all software features is available to you when you sign up for Zoho Invoice free trial here.
Web service Online Invoices helps businesses in creating invoices, handling sales and payment processing. It is an invoicing platform that also doubles as an accounting tool. The product allows companies to use its powerful reporting feature to get a view of their businesses’ performance.
Online Invoices comes in three distinct modules that are meant to manage particular aspects and workflows. Its invoice management system, for instance, lets you create invoices and track sales, facilitating the whole payment process.
You can try all its premium features at no cost when you sign up for Online Invoices free trial here.
A total bill payment and accounts payable management platform, AvidXchange is used by thousands of B2B organizations in the US. This powerful tool automates payment processing while getting rid of clutter from paper invoices. It comes with numerous tools and a customizable interface that are sure to boost your billing and payment management processes.
AvidXchange is composed of a variety of modules designed to manage different aspects of your accounts payable and bills payment processes. These include invoice, purchase and payment application. These modules basically automate your processes by using automated payments, invoice capture and smart approval.
You can check the solution closely when you sign up for AvidXchange free trial here.
Xero is another top performer in our Billing & Invoicing category, often labeled as the market’s best financial collaboration system. The business value of this product lies in transforming standardized and complex financial concepts into operations understandable even for non-accountants, and the multiple connections to third-party software that helps you extend its functionality. You can set it up in less than no time, and use its premade templates to simplify transactions and make them more business-specific. Xero is also handy for managing robust inventory (adjust taxes for more than 20 states), and pulls off awesome reports including Cash Flow Records and Income Statements.
Billing software has come a long way since it first replaced spreadsheets. This trend is expected to continue with the development of new technologies and increased user demand for more functionalities. The following are trends that are seen to impact billing software in the coming years.
Cloud-deployed systems will continue to dominate the billing software market, with more and more companies choosing applications that can easily be moved to the cloud.
Newly-drafted regulations such as those in Europe are seen to drive ease-of-use and simplicity in billing systems. They have also resulted in more companies searching for niche markets in sectors like the automotive and medical industries.
With Millenial spending skyrocketing to more than $500 billion, businesses are left with no choice but to give in to demands from the age group, which include a wider selection of switching cost and more customized payment methods.
Global telecom cloud billing is seen to increase to around $22.84 billion in 2025 at a CAGR of 27.9%. This is seen to be driven by increased demand for cloud billing solutions that can employ complicated billing schemes.
And that’s about it, the 10 best billing software systems as determined by our experts. You may be itching to get your hands on one and rightly so. Make sure you get an app that fits your scenario. for instance, choosing among these top invoicing apps for Mac if device deployment is a factor for you. Remember there are considerations to be made if you are to find the right solution for your company. And go for free trials to evaluate a platform for yourself. In fact, if you want to immediately experience the benefits of our top choice on the list here, you can easily sign up for FreshBooks free trial here.
FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.