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Top 5 Smartsheet Alternatives: Best Project Management Software Systems For Your Business

Wrike: No. 1 In Project Management

USER SATISFACTION 99%
OUR SCORE 9.7

smaIf you’ve even been troubled keeping up with your to-do lists, you will probably agree that the possibility to create major project schedules for entire teams is exactly what distinguishes great project management tools from solid ones. We’d even prolong this definition by adding that the project management system ought to be flexible and responsive to a variety of teams, as it would make no point to buy software each time you’ve updated your workflow. This is why we feature a number of ‘one-size-fits-all’ PM tools (as we like to call them) which we believe are standardized enough to respond to the need of every business, and we’ve compared them to make choosing easier for our readers.

The center-pick of today’s comparison is Smartsheet, a robust PM solution we’ve distinguished for its simplicity and unique approach to task assignment. The same as the other tools discussed in this article, Smartsheet is cloud-hosted, accessible on a variety of devices, and enriched with open API to match every software environment. The things to remember it by are its flexible, business-specific operations, intuitive and smooth interface, security, and centralized platform for all documents and data. All things together, Smartsheet is indeed a smart way to digitize sheet-ran and organized workflows, which facilitates business without imposing the obligation to train or learn its specifications. As you will find out in this article, Smartsheet is significantly simple compared to other systems, but not necessarily less powerful. Here we take a look at systems that one could consider as solid Smartsheet alternatives.

Smartsheet 1

In short, Smartsheet makes it possible to:

  • Work in an intuitive and familiar software environment
  • Manage simple projects on all devices
  • Combine project management with collaboration functionality, and keep the team organized
  • Automate all types of workflows
  • Use Gantt charts
  • Automate performance reporting
  • Customize the look of your platform with the colors and logo of your brand
  • Use open API to integrate it with a variety of systems
  • Pay less for a better organized workspace

What are the Top 5 alternatives to Smartsheet?

  1. Wrike
  2. Trello
  3. Asana
  4. Clarizen
  5. Workfront

1.Wrike

Wrike is the current leader of our Project Management Software category, qualified by our expert team as the most comprehensive task assignment and collaboration system.

This award is given to the best product in our Project Management Software category. It highlights its superior quality and underlines the fact that it's a leader on the market.
USER SATISFACTION 99%
OUR SCORE 9.7
Wrike won our Best Project Management Software Award for 2018

The platform is packed with data management functions which may go beyond Smartsheet’s simplicity and short learning curve, but it is exactly because of them that Wrike deserves a look by companies handling multiple complex projects. The strongest sides of Wrike are data organization & task assignment, engaging Activity Streams with live updates, time and progress tracking, and the unique forms and requests which connect users regardless of whether they are involved in the same project. For more similar systems, check our list of Wrike alternatives.

A free plan for teams up to 5 users is also included if you want to test the app first. You can easily start your free trial of Wrike here.

wrike-2

Why use Wrike instead of Smartsheet?

  • It offers several collaboration & engagement channels
  • Assigns tasks and tracks progress
  • Includes a time-tracking feature and drafts audit reports
  • Offers an Activity Stream where users can follow updates
  • Prioritizes work with meeting requests
  • It is suitable for freelancers and small companies
  • It offers a free plan for small teams

Why use Smartsheet instead of Wrike?

  • It digitizes traditional smartsheets and helps users work in a familiar environment
  • It is highly customizable
  • Takes less time to learn
  • It helps draft budget reports

2. Trello

Trello is definitely one of the best-looking project management systems which prioritize collaboration, and which offers a neat project management hierarchy similar to the one of Smartsheet. What is unique about it is that it replaces standard smartsheets with unique boards and cards, with the advantage that it delivers tasks and follows progress for each of them. We recommend it because it gives users an instant possibility to contribute by simply commenting or creating checklists for a particular board. The same as Wrike, this system ensures full project visibility, tracks time and utilizes and advanced notification system, and uses Power-Ups to exchange and secure data when used with other systems. Give our Trello alternatives list a look to discover more similar systems.

trello-2

Why use Trello instead of Smartsheet?

  • You can create unlimited information nuggets for each project/task
  • All users receive instant onscreen information whenever a change is made to a project
  • You can assign tasks to lists and categories
  • You can drag-and-drop elements to customize your dashboard
  • Discussions can be personalized with stickers and emoji
  • It offers a free plan for small companies

Why use Smartsheet instead of Trello?

  • It allows you to work in a familiar, spreadsheet environment
  • It is easier to use and customize
  • It offers premade project templates

3. Asana

Asana is one of the most interesting Smartsheet alternatives as it adopts a whole new concept of managing projects and tasks. Distinguished as one of the leaders in our Project Management and Collaboration software categories, Asana focuses on individual performance and lets users prioritize tasks on their own Focus lists, while the highlight is the dedicated Smart inbox where they receive notifications and meeting invitations. The distinctive advantage to Smartsheet is that Asana stores all discussions on Team Pages, and tracks time thanks to its flawless Harvest integration. Check out our list of Asana alternatives for more similar solutions.

asana-2

Why use Asana instead of Smartsheet?

  • It offers a dedicated smart inbox for notifications and collaboration invitations
  • It assigns tasks and follows their progress
  • Tracks time using a powerful Harvest integration
  • It is small business- and freelancer-friendly
  • It offers versioning and task relating
  • Enables external partners to participate in meetings and discussions
  • Allows you to participate in a Customer Success Program
  • It offers a free plan for 12 users

Why use Smartsheet instead of Asana?

  • Works with Gantt charts and links sheet cells to let data flow from one project to another
  • Offers guiding templates that help you focus on important data or drill into details
  • You can contact support via phone or live chat

4. Clarizen

Clarizen is another representative of our Top 10 Project Management software list which our experts recommend to companies looking to modernize their task assignment and collaboration practices. In brief, it will surprise you with unique social collaboration features, and help you prioritize resources in a way which will make your work more productive. Among other extras, Clarizen offers end-to-end project dashboards for extensive visibility, a clean interface for easier assignment and administration, powerful monitoring and reporting, data storage, and knowledge management. For more solutions that offer the same functionality, check out our Clarizen alternatives list.

clarizen-f

Why use Clarizen instead of Smartsheet?

  • It offers a unique, well-defined working environment
  • You can use it for detailed and accurate resource planning
  • You can compare and analyze projects based on ROI and monitor progress
  • Their security servers are hosted in SOC 2, Tier 3, and North American Type II certified facilities
  • One of the features is Project Percentage Completion Reporting
  • Instead of using premade templates, you can customize your own
  • You can manage your IT project portfolio without relying on third-party software

Why use Smartsheet instead of Clarizen?

  • It is simpler to use and takes less time to learn
  • You can create all sorts of hybrid documents, and calculate relevant indicators using your own formulas
  • You can directly import old spreadsheets

5. Workfront

Workfront is a very popular project management solution, comparable to Smartsheet by its neat and understandable navigation. This scalable system is ready to meet the needs of growing companies, making sure they will have a 360-degree view of all their operations and team members, in particular when looking for a solution that handles project portfolio management needs. The same as Smartsheet, this tool can be customized and made more business-specific, and offers over 80 standard reports to eliminate the need to use their-party software. Before you’ve made your final decision, take a look at some of the best Workfront alternatives.

Workfront Final

Why use Workfront instead of Smartsheet?

  • It offers premium functionalities such as planning and prioritizing tasks
  • It is applicable for portfolio and agile project management
  • It provides small companies with enterprise data security
  • You allows you to manage your budget and your resources
  • You can purchase a separate module license depending on the functions you need
  • You can test its features using the free trial

Why use Smartsheet instead of Workfront?

  • It gives new users access to training materials
  • It is more affordable, and offers per-month and quote-based payment options
  • It is simpler to use

Honorable Mention: Sendtask

Sendtask is a task management solution that emphasizes on collaboration between teams and their clients and suppliers within a single, unified environment. As everything is put together in one place, Sendtask makes it easy for businesses and organizations to manage, monitor, and assign tasks, set schedules, communicate with team members and stakeholders, and more.

The best part is that users can collaborate with everyone even if they don’t have a Sendtask account, thus effectively eliminating the barriers that impede smooth and productive collaboration and communication. The software works on both web and mobile platforms, allowing users to get things done even when they are on the go or at the office.

Honorable Mention: Celoxis

Celoxis is an all-in-one project management app that can competently handle both simple and complex projects. Boasting enterprise-class features at an affordable price, this software is built for serious project management, giving users the tools to juggle resource workloads across multiple projects, manage portfolio risks, and schedule tasks with inter-project dependencies. The software can be tailored to suit the specific needs of one’s business and industry, providing users with custom apps to facilitate one’s unique and predefined workflows, assign custom resource rates to certain projects, and much more.

Project managers, teams, and even executives stand to gain a lot from using Celoxis. For example, managers can use interactive Gantt charts to create dynamic project schedules, teams can accomplish all their tasks on a single platform, and executives benefit from real-time data through various reports and charts.

Pricing Considerations

 Product

Pricing

Payment Plans

Accepted Payments

SMARTSHEET

  • Basic ($10)
  • Team ($15)
  • Enterprise (quote-based)
  • Monthly payment
  • Annual subscription
  • Quote-based
  • Credit Cards
  • Mailed Check
  • Bank Transfer

WRIKE

  • A free plan for individuals and teams up to 5 users
  • Paid plan costs $10/month for 5, 10, or 15 users.
  • Larger teams are priced $35/month or by quote
  • Free trial
  • Free
  • Monthly payment
  • Annual subscription
  • Quote-based
  • Credit Cards
  • Mailed Check
  • Bank Transfer

TRELLO

  • A free plan for small teams and attachments up to 10 GB
  • Paid plans are$9.99/month for 250 GB storage
  • Enterprise plan priced by quote.
  • Free
  • Monthly payment
  • Annual subscription
  • Quote-based
  • Credit Cards
  • Mailed Check
  • Bank Transfer

ASANA

  • A free plan for teams up to 15 users
  • Enterprise packages cost $8.33/month
  • Free
  • Monthly payment
  • Annual subscription
  • Credit Cards
  • Mailed Check
  • Bank Transfer

CLARIZEN

  • Enterprise ($45/user/month)
  • Unlimited ($60/user/month).
  • The company offers a special Clarizen Salesforce Edition that costs $100/user/month
  • Free
  • Monthly payment
  • Annual subscription
  • Special edition
  • Credit Cards
  • Mailed Check
  • Bank Transfer

WORKFRONT

  • Work Licenses ($360)
  • Plan Licenses ($720)
  • Collaboration Licenses (by quote)
  • Free trial
  • Annual subscription
  • Quote-based
  • Credit Cards
  • Mailed Check
  • Bank Transfer

Integration Considerations

Product

Available API

Native Integrations

SMARTSHEET

  • Open API
  • Developer API

 

  • Dropbox
  • Box
  • Data Tracker
  • DocuSign
  • Easy Insight
  • Egnyte
  • Evernote
  • Gmail
  • Google Apps
  • Harvest
  • MailChimp
  • Marketo
  • Microsoft Office
  • Qlik
  • Salesforce
  • Tableau
  • Tibco Spotfire
  • Zapier

 WRIKE

  • OPEN API
  • Turns emails into tasks
  • Available extensions
  • Gmail
  • IBM
  • DropBox
  • Google Drive
  • Apple Mail
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft Project
  • Box

TRELLO

  • OPEN API
  • Developer API
  • Available extensions
  • Marketo
  • SurveyMonkey
  • MailChimp
  • HipChat
  • Dropbox
  • Freshdesk
  • Join.me
  • Harvest
  • Evernote
  • Help Scout
  • GitHub
  • Userlike Live Chat
  • Box
  • Google Drive
  • Intercom
  • Google Calendar
  • Slack
  • Gmail
  • Salesforce Service Cloud
  • Zapier
  • Hubstaff

ASANA

  • OPEN API
  • Available extensions
  • Google Drive
  • Dropbox
  • Box
  • Slack
  • InstaGantt
  • Zapier
  • Jotana
  • Sprintboards
  • Github
  • Cloudwork
  • Usersnap
  • Wufoo
  • MailChimp
  • WordPress
  • Evernote
  • Hipchat
  • Harvest
  • Campaign Monitor
  • Zendesk
  • JIRA
  • Calendar Sync

CLARIZEN

  • REST API
  • SOAP API
  • Mulesoft Connector for ALM Tools
  • Microsoft Project
  • Microsoft Excel
  • Microsoft Outlook
  • Google Docs
  • Box
  • JIRA
  • Intacct
  • Team System
  • Salesforce
  • iCal
  • IntuitQuickbooks
  • Mulesoft SSO tools

WORKFRONT

 

  • Open API
  • RESTful API
  • Salesforce Marketing Cloud
  • Jive
  • JIRA
  • ProofHQ
  • Google Drive
  • Dropbox
  • Box
  • Salesforce Sales Cloud
  • Microsoft Outlook
  • WebDAM
  • Widen
Category: B2B News

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