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15 Best POS Software Systems For Small Business

Toast: No. 1 POS Solution

USER SATISFACTION 98%
OUR SCORE 9.5

First, let’s get to know what a POS software system is all about. The letters stand for “point-of-sale” and at its very basic is your business cash register. It is used at offices or business locations where goods and services are sold to clients and customers. Leveraging internet technology, the program is not only used by physical retail outlets but more so by online stores using complex, advanced tools.

With a POS software solution, you are able to record all your customer sales transactions using your computer and store all your sales information in your device or on cloud. You can input into your computer the goods and services you are selling, their price, and the quantity sold. The software program calculates the total costs, including tax, and informs you if you need to give back some change to the customer. It records each sale you do and monitors everything else.

Since the software keeps tab of all sales you’ve made, it can then streamline other various tasks such as calculate the total sales for the day, the total sales tax made, or the number of times a particular item was sold during a certain period. The capabilities of POS software, therefore, go beyond being just a cash register. It can be a complete retail management system to automate and handle all the other aspects of your business.

Credits: grandviewsresearch.com

What are common features of POS software?

Although you can purchase a platform with only basic POS functionality, many of today’s POS software are integrated tools designed to manage a variety of related tasks. Here are some of the common features:

  • Point of Sale
  • Accounts Receivable
  • Accounts Payable
  • Inventory Control
  • Shop Management
  • Automatic Purchase Order Creation
  • Customer Tracking and Follow Up
  • Automatic Price Updates
  • Payroll
  • Bar Code Scanning
  • General Ledger
  • EDI (Electronic Ordering)

Essentially, a POS software system can bring a lot of benefits to your business. You can realize significant returns, improve savings, enhance productivity, and get detailed information on sales condition and performance. All these translate to profitability, which is what a business is for.

Overview of the POS Industry

According to a study by Technavio, the global retail POS terminals market size was valued at USD 1.3 billion by 2022. There will be continued growth in this industry because of changing customer preference for non-cash transactions which is pushing the demand for portable and mobile POS devices in the retail sector.

Other results in the study that encompass the 2014-2024 time frame include the following forecasts:

  • Mobile POS payment devices are expected to increase 4X.
  • Software as a Service (SaaS) solutions will become prevalent in the POS industry.
  • Asia Pacific POS terminals industry is expected to drive demand.

Credits: grandviewresearch.com

Best POS Software Systems For Small Business

There are dozens of POS software solutions available in the market today. You can choose software that can be installed in your on-location computer or opt for the more popular SaaS, cloud-based POS platforms. In this article, we detail the main features and benefits of the top POS software products in our database to help you shortlist and select the right app for your store needs.

1. Toast POS

Toast POS is a POS solution distinctly designed for restaurants. It helps users to keep their accounts updated easily and conveniently by offering helpful features and options that they can also use to enhance customer satisfaction.

An award given to products our B2B experts find especially valuable for companies
USER SATISFACTION 98%
OUR SCORE 9.5
Toast POS won our Expert's Choice Award for 2018

You can see all key features of this software in action in the vendor’s free demo. You can easily sign up for Toast free demo here.

You can use this single software to manage restaurant bookings, stock, and online ordering. The big advantage is you can use Toast POS to enhance your business by saving time and improving your organizational capability. You can provide quality services and also cross check them through order tracking and data reports.

What is unique about Toast POS?

  • Full restaurant management. Streamlines front-of-house and kitchen processes aside from providing sales reports, menu reports and customer reports.
  • Subscription-based pricing. Flexible pricing options allow the addition of modules as your business grows. You can also avail of the bundle hardware with a one-time purchase.
  • Tablet-based. Allow multi-tasking mobility such as taking orders, marking stock outs. Adding or removing menu items, and the like.
  • Customer-friendly. Through the tablet’s interface, customers can pay bills, sign receipts and even offer tips for convenient cashless and paperless transactions.

2. TouchBistro

TouchBistro is created with the food service business in mind, which is why it’s among the most widely-used POS platforms by coffee shops, bars, fine dining, deli, restaurants, food trucks, and other similar shops. Cloud-hosted and runs in iOS, this platform is designed to help food businesses provide fast and efficient service. Created with the guidance of restaurant experts, TouchBistro is more than an average POS as it can assist you to manage various segments of your restaurant simultaneously, help you design an efficient floor layout, take orders per table, and easily transfer events from one function room to another.

TouchBistro offers a great free trial for 28 days (seven days without registration plus 21 days if registered) so you can readily know if this solution is the POS you’re looking for. You can easily sign up for TouchBistro free trial here.

This platform can be easily customized to the size and volume of your food business and allows automation to help you streamline your tasks to achieve efficiency and fast service. With a high level of ease-of-use, sophisticated management features, and a comprehensive array of food business functionalities, TouchBistro could be the best POS solution for you.

For further details on similar platforms, you can check out our list of top 20 POS software for restaurants.

What is unique about TouchBistro?

  • Very stable system. You will not be subjected to any downtime due to Internet service outage because this POS operates using a local connection, thereby ensuring non-stop operation of your business.
  • Boosts staff efficiency. TouchBistro virtually empowers your team to perform all their tasks more efficiently due to its ease of use and comprehensive features. With just a few touches on the POS screen, your staff can complete many chores quickly, including taking orders, personalizing orders, and managing tables.
  • Zero in on enhancing customer experience. With this smart solution, gone are the days of the delay- and error-prone method of transferring paper-based orders to your POS. TouchBistro allows you to enter any order straight into your iPad, which is then sent wirelessly to the kitchen.
  • Mobile menu management. Restaurant owners and managers can always check on their business anytime even while on the go, thanks to TouchBistro’s dependable connection and cloud-based menu management and reporting functionality.
  • A POS designed for restos. What sets TouchBistro apart is the fact that it is created primarily to be used for fast food and restaurants. What’s more, it is very flexible and scalable that it can provide the same level of efficiency and timeliness to the small coffee shop, a medium-sized cafe, and even to giant restaurant chains. Since it is user-friend and reasonably-priced, SMB food establishments will likely choose this POS, while large food chains can take advantage of its add-on features and other advanced integration options.

3. Square

If you’re searching for a universal POS platform to address your business needs, then Square is an excellent choice. This user-friendly is free and enables businesses to accept and process payments using in-store and on-the-go, for both iOS or Android gadgets. Aside from an integrated magstripe reader for debit and credit card payment processing, Square also offers other functionalities such as inventory and sales tracking in real time as well as item management.

Square offers an excellent free trial for 30 days so you can readily know if this solution is the POS you’re looking for. You can sign up for Square free trial here.

The platform provides an extensive line of great features, including digital receipt storage, inventory management, sales report generation, and quick sales transactions. Square also has intuitive analytics and reporting functionalities so you and your team can derive useful insights and feedback to enable better decision making and enhanced operational efficiency. Aside from the guarantee of receiving regular software updates to help further improve your business activities, Square is highly flexible to adapt to the particular requires of both large enterprises and small businesses.

What is unique about Square

  • It is updated regularly. The team behind Square works to constantly come up with new updates that are automatically applied to the platform. This means continued efficiency for your business.
  • It has analytics and reporting. It provides valuable business insights from its smart analytics and intelligence reports, which helps businesses arrive at sound business decisions.
  • It offers added functionalities. Square also works as an item management app as well as a real-time inventory and sales tracker.
  • With a Square magstripe reader. This tool enables the app to receive and handle payments using credit or debit cards, straight from your mobile gadget.
  • Square is free. You can download it without any cost from GooglePlay and App Store, install in either Android or iOS devices, and used in-store or on-the-go.

4. Vend

Vend is among the top iPad POS platforms in the market today, which is widely used by retail stores to facilitate their customer, sales, and inventory management tasks. Flexible and reasonably priced, this app can be personalized to suit your preferences. It offers data entry options using either keyboard and mouse or touchscreen as well as customizing your POS screen to allow access to your most used items or features.

This dependable POS platform for SMBs is very flexible with many devices and systems, including receipt printers,  barcode scanners, and cash drawers. Aside from using iOS gadgets, Vend also runs on a PC via web browsers and Android devices.

What is unique about Vend?

  • Multi-task management. Users can utilize numerous features for managing customer information, dashboards and reports, promotions and pricing, main product catalog, orders, inventory, and cash.
  • Integrated online store. Easily and quickly set up a completely customizable online shop on your own without any training necessary. With only a single click, you can put your products online.
  • Works offline. Even if you go offline, this platform will instantly synchronize all your transactions once your connection is restored.
  • Scalable and configurable. Vend works with numerous business applications and you can integrate new functionalities as your business requirements expand.
  • Compatible across devices. This platform can be used online, with PC or iOS. You can synchronize using any of these operating systems in the cloud.

5. QuickBooks POS

QuickBooks POS is a popular POS for fast and efficient management of customers, sales, and inventory. Offered in both Pro and Basic versions, this POS provides an extensive array of functions for businesses of any size, such as smart monitoring of client information and buying behavior to attain high customer engagement and loyalty, which translate to repeat purchases and increased revenues.

This platform can be deployed as a mobile app, on-premise, and as an online service. QuickBooks POS can address the stringent demands of large enterprises as well as provide the special needs of SMBs. Useful features include inventory and client management, including accepting credit card payments. Add-on hardware for QuickBooks POS—barcode scanners and barcode scanners—are also available from the vendor.

What is unique about QuickBooks POS?

  • Deployment versatility. You can use it as a mobile app or an online service or install it in your device for on-premise utilization.
  • Flexible tracking platform. Effectively monitor all your important tasks and business concerns—your employees, platform users, mileage, inventory, time, expenses, income, sales, tax, and customer purchases.
  • Extensive support. Users will greatly benefit from its comprehensive resource center that provides a huge library of tutorials, guides, videos, articles, and tools about the application, including other important topics like accounting, bookkeeping, finance, marketing, and sales.
  • Solid credentials. With more than four million users globally, QuickBooks is among the most widely used financial solutions. Having an enormous customer base is a genuine proof of its usability and efficiency.

6. Salesforce Commerce Cloud

Salesforce Commerce Cloud provides a host of helpful POS capabilities such as digital commerce, mobile-first POS and store operations, predictive analytics, and order management. Online sellers can use this platform to rationalize their businesses for enhanced efficiencies.

This POS platform delivers functionalities in intelligence, operations, and experience categories. Intelligence functionalities provide you with customer customization capabilities and valuable business insights. Operations tools enable you to enhance your key functions and integrate processes like back-office and order fulfillment. Experience features allow you to streamline pricing, promotions, products, and content to achieve higher customer engagement. As one, these different functionalities enhance your eCommerce business over diverse transaction channels like mobile, web, kiosk, store, and call center.

What is unique about Salesforce Commerce Cloud?

  • Nonstop innovation. The app is regularly upgraded to around eight times annually, resulting in enhancements and new functionalities for you, without making any disruption to your daily activities.
  • Robust platform. This solution is a comprehensive platform that integrates robust capabilities for end-to-end business activities, resulting in accelerated time to value creation.
  • Dynamic community. Businesses can collaborate and benefit with a huge, dynamic online community of Salesforce users who actively share their experiences, success stories, and valuable insights.
  • Shared revenue approach. Shared success is the business model used by this app, where the vendor is completely engaged to help you develop and achieve success.

7. FastSpring

If you’re selling digital products like applications and SaaS, FastSpring is a sound POS choice. Created by online shopping experts, this POS has the design and features that understand how selling software products should be done.

Key to FastSpring’s efficiency is its use of sophisticated technologies to enable users to keep up eCommerce databases and engines as well as for boosting sales. Users can be assured of security and privacy even when dealing with international clients. FastSpring is a multi-awarded app for its excellent customer service and efficient functionalities.

What is unique about FastSpring?

  • Manage and customize your online store. Its ease-of-use allows you to design and personalize your online store on your own based on your preferences, enabling you to control its features from order pages to shopping carts.
  • Safe payment. The platform is integrated with top payment facilities that provide anti-fraud security to guarantee easy, secured, and fast payment transactions.
  • Single account operation. Whether you own a single online store or a chain of shops, this app allows you to operate all of them with just one account.
  • Global platform. This app can accept more than a dozen currencies and is offered in over 20 various languages, ensuring that your online store is ready for your global operations.

8. Shopify POS

Shopify POS is a POS system offered on iPads and iPhones by the Shopify e-commerce suite. You can use the application to manage both your online and physical stores.

To help merchants, Shopify POS offers a complete system including its proprietary card reader (powered by Swipe), a Socket Mobile barcode scanner, APG cash drawers, and Star Micronics receipt printer. To use the system, merchants need to buy a newer iPad version. You can buy all the hardware on Shopify’s website or you can also buy and use compatible hardware that integrates smoothly with the POS system.

What is unique about Shopify POS?

  • Complete e-Commerce platform. Shopify POS is not your typical POS solution as it offers more functionalities such as allowing online transactions and approving online payments.
  • Optimal for small businesses. With a comprehensive client support, smart features, and an affordable price, it is particularly created for online retail businesses activities.
  • Cloud-based processes. You can conduct your inventory tasks via the cloud, incorporate with the top retail hardware, and create extensive analytics and documentation.
  • Simple and straightforward. Used either as an integration to your online shop or as a stand-alone online platform, Shopify POS can be used without much technical background or extensive training.

9. Skubana

Skubana assists online stores to push their sales using its sophisticated functionalities that some of today’s leading businesses use. This smart solution is able to integrate many useful features in one POS platform. Managing an online shop is indeed cumbersome and highly demanding. Skubana removes those inherent difficulties by enabling eCommerce store owners to achieve enhanced efficiency and time savings, including helping them arrive at sound business choices.

According to Skubana’s makers, an online shop can only thrive and succeed if it can generate a minimum of a thousand orders in a month. And to help sellers reach this minimal goal, Skubana had been programmed and integrated with some of the top mission-critical functionalities to help improve organizational growth and profitability.

What is unique about Skubana?

  • Unlimited expansion. Skubana’s totally open REST API allows limitless personalization of the primary application, together with a broad network of collaborating developers who are keen to boost your business activities.
  • Predictive analytics. Uses a robust business intelligence engine for making sound forecasts of market patterns and trends prior to their actual occurrence.
  • Automation engine. Automates and streamlines all your business transactions, such as purchase orders and fulfillment workflow.
  • Integrated omnichannel business. Unifies all the important tools necessary to help you operate your business efficiently and functions as the heart of your entire digital assets.

10. Booker

Booker is an easy-to-use web-based business management solution that allows the efficient management of your enterprise. You and your team can readily access this online system anytime, even beyond the confines of your office as long as you have an internet connection. This app also allows your customers to efficiently and securely schedule classes and book appointments using their social media accounts, via your business website or mobile device at their convenient place and time.

This platform allows you to monitor and document on all your pertinent company transactions to determine both areas of efficiency and those that need further enhancements. Additionally, you can tap into Booker Marketing Network’s affiliate sites to extend the reach and possibilities of your business. Simply put, Booker provides your clients with a wide array of booking options at their own convenience.

What is unique about Booker?

  • Access flexibility. Give your staff flexible access to allow them easy access to their work from any access device. Provide customers with adjustable booking options to allow them to access your site across devices, anytime, anywhere. 
  • Calendar management. Have complete control of your calendar, including appointment management (booking, canceling, etc.). You can also easily check in customers with only a few clicks. 
  • Customer profile management. Conduct customer search per name and view customer profiles that include important information such as transaction history, etc.
  • Payments management. Booker allows to conveniently process series, credit accounts, checks, credit, and cash payments, email and print receipts, and apply discounts and override prices.

11. Lightspeed Retail

Lightspeed Retail is a web-based POS platform designed primarily for retailer use. Accessible from anywhere 24/7, this POS solution is ideal for multi-store and single shop businesses. Users will appreciate its various features such as jobs and timesheet capabilities, invoicing, quoting and ordering tools, robust reporting capabilities, and inventory management function. Lightspeed Retail allows users to shift from dealing with sales to management easily.

Lightspeed Retail can be used in any iOS or Mac gadget. In case you need supplementary devices like cash drawers, receipt printers, and barcode scanners, Lightspeed offers various options for them.

What is unique about Lightspeed Retail?

  • Marketing capabilities. You can use a wide array of marketing functionalities such as built-in A/B testing, client feedback, social media integration, blogging system, and SEO tools.
  • Omnichannel retailing. Sell online or in-store, you can take advantage of a comprehensive eCommerce solution that allows you to run your store 24/7 the whole year.
  • Designed for retail and restaurant operation. Perfect for retailers and restaurant owners with store management and floor administration functionalities, etc.
  • Not just a cash register. Users will receive a complete POS system that can also deal with inventory, customer relationship, and day-to-day sales functions.

12. inResto

inResto is a highly flexible and scalable restaurant management suite. It has a total of eight modules that covers specific facets of restaurant management. These modules can be used individually or in tandem, allowing you to easily adapt the platform to meet your existing requirements and add more modules as your business expands. The modules comprise of management tools for reservation, ordering, loyalty and promotions, feedback, campaign automation, diner and table management, and website and mobile app management.

Each module of inResto can efficiently handle each aspect of your business. When combined, you have the perfect suite for managing your restaurant, leading to a better dining experience to your customers and improved ROI.

What is unique about inResto?

  • Comprehensive restaurant management modules. Each module is comprehensive to meet your business requirements. 
  • Scalable. With its modular approach, you can start using select modules for important aspects of your business and add more later on as you expand.
  • Reservation management. Its restaurant management module is quite comprehensive, allowing you to seamlessly manage all your reservations. You can monitor the real-time status of your tables to better optimize your capacity, decrease waiting times with its queue management, and more.
  • Full control on customer loyalty programs. It allows you to easily control the amount of points customers receive based on restaurant visits and spending as well as the rewards they can get.

13. Runit RealTime Cloud

Runit RealTime Cloud is a POS and inventory suite of solutions for retailers. It offers various modules that suit specific business requirements, with each one having their unique set of features to ensure clothing, footwear, sporting goods, and gift retailers are able to cover all their bases. The software has all the essentials for running a successful retail business, including POS, eReceipts, sales tax, and management tools for your contacts, employees, inventory, and warehouse, to name a few.

With Runit RealTime Cloud, users are not required to purchase expensive hardware upgrades or spend on their own data centers. The software is hosted in the cloud and has a low barrier of entry for its system requirements, as it supports Windows XP up to the latest Windows version. It can run on Mac OS and mobile devices as well. Furthermore, Runit RealTime Cloud touts highly secure, state-of-the-art data centers to ensure smooth operations at all times. New version updates and upgrades are also constantly released to all users.

14. AB POS

AB POS a powerful, feature-rich POS geared towards businesses in the hospitality and retail industry. The software provides all the tools needed to streamline one’s front and back office workflows, which drastically alleviates the complexities that come in running a business. Monitoring orders, tracking inventory, viewing reports, applying discounts, and other functionalities are easily accessed through a single dashboard.

Being a cloud-based solution, users can easily monitor and manage their business wherever they may be. This means you can also view its rich reports and analytics regarding your sales, finances, and employees from any location in the world. It also supports mobile devices, allowing you to take control of your operations from the palm of your hand.

What is unique about AB POS?

  • Feature-packed POS. Handle your end-to-end requirements on a single platform.
  • Easily accessible. Easily monitor your operations and browse reports on any browser-enabled device.
  • Detailed insights. Gain a good understanding on everything that happens in your business through its robust reporting capabilities.
  • Security. The platform is PA-DSS validated and EMV-ready.

15. Tillpoint

Designed for retail and hospital industries, Tillpoint is an all-in-one EPOS and business management software built to streamline all aspects of of your business operations, featuring customer loyalty tools, inventory management, POS, reporting, and staff timesheet. With Tillpoint, you can keep your customers happy by creating loyalty programs, efficiently manage staff attendance and payroll, and easily manage your inventory. The software is also customizable enough to be tailored for your specific business needs, while its modular construction offers a high degree of scalability to suit your business size whether you’re operating single stores or multi-outlet franchises.

Tillpoint provides a great user experience thanks to its visually attractive and clearly organized interface. This makes it smooth and intuitive to navigate the software. Tillpoint also comes with detailed analytics on all aspects of your business, providing you with data on staff attendance and performance, customer habits, supplier data, and data-driven analysis to help you improve your sales.

Tillpoint

What is unique about Tillpoint?

  • Sleek and highly visual interface. Navigating the system is fun and easy thanks to its attractive interface where each tools are neatly organized so you can easily find and open the tools you need.
  • Flexibility and scalability. While the software was designed for hospital and retail industries, it can be modified to suit the specific requirements and specifications of various business types.
  • Easy deployment. You can deploy as many printers, barcode scanners, printers, and other devices necessary to efficiently manage your business.
  • Flexible pricing plans. With Tillpoint, you only need to pay for the features you need.
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6 Comments »

  • KoraDent says:

    I gave Vend a look, you mentioned that it can be used both online and offline. I’m not exactly sure how that works, can you also tell me if it applies to the free plan as well? If not, are there other services on this list I should consider? Much appreciated!

    • Alex says:

      Vend is an excellent alternative – it is beautifully crafted, easy to use, painless to connect – and foremost – it works in Offline Mode! What this means is that You will be able to process sales even if your internet connection goes down. Two minutes after the connection has dropped, you will get a dedicated Offline Mode banner with instructions how to proceed, and all the work you’ve done prior to it will be successfully saved. Note that this will only happen when you’re logged into the system with a valid account, and in case you’ve completed the initial sync.

      Using Vend in Offline Mode, you will have access to your current sales (cash, layby, and on-account); you will be able to add customers, accept orders, and view product information. The Offline Mode will not let you process integrated payments, edit & remove current customer profiles, or to discard and park sales. Once your Internet connection is back on, you may get an ‘Errored sales’ status, but you can solve this problem easily by clicking on ‘Retry errored sales’, and syncing the work you completed offline.

      Similar solutions you should consider are Webnexs POS, Retail POS, and Merchant Maverick.

  • Larry Owens says:

    I know TouchBistro, got some excellent recommendations on it, but unfortunately can’t afford it at this point of time. I’m still looking for a solution, but I’m not sure how smart it would be to invest in a custom POS just because it is cheaper. I’d certainly get a restaurant-exclusive one, as long as it fits my budget. Any suggestions in mind?

    • Alex says:

      TouchBistro is certainly a good place to look, as it compiles all vital functions of a smart restaurant POS. Their pricing starts at $69/month for a single license (SOLO plan), and you can use it to manage all POS operations excluding support for multiple terminals. Another restriction is that TouchBistro is devoted only to iPad users. A restaurant-friendly POS on this list that works on all devices is Toast POS, but keep in mind that pricing begins at $100/month.

      No need to worry, though. The good news is you can always find a different restaurant POS solution, either as a standalone product, or bundled within a larger venue management kit with multiple attractive functionalities. For more information, please visit our Best Restaurant Management Software page, and you will certainly find a product that works for you.

      An option is also to try a more affordable ‘one-size-fits-all’ POS and customize it to your needs. Looking up the list, we’d draw your attention particularly to Square Register (flexible and free to use) and QuickBooks POS (starts at $19.95 a month; integrates easily with your accounting system). For more ideas, check our Best POS Software list.

  • Anita Weiskerger says:

    We went with Lightspeed POS and we have been pretty happy with this, there is one REALLY big drawback for small retailers. Lightspeed will automatically add quantities of inventory to your “out of stock” inventory. This becomes a problem when selling your items on Ebay or Amazon Lightspeed will continue to sell items that you no longer have. This will force you to cancel orders and of course Ebay and Amazon are very unhappy with Seller who cancel orders repeatedly. We have been told that development is working towards a fix that will allow users to turn off this feature, great right? but it could take up to 6 months before it is rolled out. By that time Amazon and Ebay may have closed us down. No one there seems to understand the urgency of this issue. Very frustrated and disappointed.

  • Sarah says:

    Good post. i think this is quite informative and does cover quite a few good options for those looking for POS systems and software. Vend is quite a good choice and one that I have some good experience with. It also integrates rather well with Xero, so perfect if you’re already using Xero for payroll, etc. Thanks for sharing your views and advice!

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