20 Best Online Employee Scheduling Software in 2024

Scheduling can be a complex undertaking with many contingencies. Depending on complexities and unavoidable hiccups, it can take a while to create one. Also, when done manually, schedules have the risk of being inaccurate, inconsistent, and incomplete. This is why savvy HR teams and operations managers outsource a significant amount of brainpower to employee scheduling software solutions. They don’t only help create complete and consistent schedules but they are also fitted with tools for communication and editing. Thus, many professionals consider these tools invaluable.

Fortunately, it is not a trade secret at all. The best online employee scheduling software products are easily accessible. In fact, many have free trial versions that you can use to see whether they fit your workforce management needs. To help you cut down on your search, we have listed the best ones you can find on the market. Hopefully, by the end of this guide, you can find one that will help you take your organization to the next level.

Online employee scheduling software are not only beneficial to managers, they are also very helpful to rank-and-file employees for the obvious reason of visibility. With these digital tools, employees can participate and make their voices heard in terms of their schedule preferences, available leaves, and even other HR concerns. And, getting employees involved (in the right way) can move the needle. They can help improve KPIs in productivity and customer service. High employee engagement can also reduce employee turnover rates, according to recent productivity statistics.

Listening to employees can also be very important, especially in a time when power shifts in the workplace are becoming common. Workers now seem to have more say in when they want to work and where they want to work. And, this is trending fast and strong, especially with white-collar workers and their demand for flexibility. Even after the pandemic, it was found that 74% of them remained working at home and 40% continue to prefer working at home. This includes 50% of mathematical and computer-related occupations.

In another study, about 84% of enterprise workers after the pandemic wanted flexibility. About 51% want complete flexibility and 33% want some flexibility. There is a sense in catering to this aside from appeasing people. It can also increase loyalty. And, hopefully as a result, also enhance their job performance. The collaboration tools that employee scheduling platforms provide offer a way to make sure such preferences are known both in an official and, to some degree, impersonal manner. This latter can be helpful for people with reservations about making their opinions known in person—even if it is only for leave that they earned. Thus, having this tool is valuable not only for management but also for other members of the organization.

Best Online Employee Scheduling Software

1. monday.com

monday.com is a true all-around platform. It is known to most people as a project management solution but it can take on many other forms. That means it is a perfect tool for online employee scheduling and even for assigning tasks to your employees.

This also enables you to figure out employee availability. You can map it out per week and check how many hours and on which days they are available to work. This will let you track whether they can clock in for the whole day, in the morning only, or in the evening exclusively. In this way, you can avoid scheduling conflicts and can prepare a contingency plan in case someone has to go on leave.

monday.com

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Furthermore, monday.com can help you capture what users are saying. You can log every exchange with customers in the solution, be they in the form of calls, surveys, or emails. But the best thing about it is that you can start free and scale up when you need more seats.

2. Connecteam

Connecteam is a top online employee scheduler known for being highly flexible. Because of this, the solution is used by different types of businesses across different industries. Organizational users range from companies in manufacturing to those in the food industry. Connecteam’s core features include employee scheduling, task management, and employee time clock. With these, users will be able to collaborate on creating and modifying shift schedules.

Connecteam

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Also, the platform is fitted with collaboration tools like team and one-on-one chats with file sharing functions. Furthermore, it has employee engagement features such as surveys and forms. It is also fitted with a work checklist feature useful to field teams. As a comprehensive workforce management suite, it comes complete with employee development features such as course authoring and knowledge base management.

All of these features are accessible on Connecteam’s mobile applications that are available to both iOS and Android users. Plus, it works seamlessly with other platforms such as QuickBooks Online and Google Calendar for those who want to check online employee schedule outside of the platform. Lastly, monthly pricing starts at $39.

3. When I Work

When I Work is a popular employee scheduling online platform known for ease of use. It offers a host of employee management tools surrounding its core employee scheduling feature. These include time off requests management, overtime alerts, and time clock. Moreover, it also has an early clock-in restriction option to enforce official work hours. And, When I Work is also fitted with communication tools. With these, managers and workers can collaborate on shift scheduling and deal with absences and shift swaps with ease.

When I Work

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Additionally, the platform is not your simple standalone scheduling software. When I Work provides users with powerful solutions found in standalone HR software. These include tools to manage labor budgets, payroll, and even applicant tracking. Moreover, it also has a task management module complete with job site monitoring capabilities. Also, the product integrates seamlessly with other tools, including Gusto. Lastly, monthly pricing starts at $4 per user.

4. Easy Busy Pets

Easy Busy Pets is a highly-specialized employee scheduling online with an appointment scheduling solution for pet care professionals. The platform offers end-to-end solutions from customer self-service scheduling to online reputation management. Key employee scheduling features include team management, GPS check-in/out, appointment scheduling, and a staff dashboard. Moreover, it includes useful HR features such as its payroll and gratuity module.

The platform also has features for managing your business’s online presence. It offers tools, including a no-code website builder with a built-in CMS. With this, users can easily create and manage an SEO- and mobile-friendly touchpoint. Plus, it also has social organic marketing features. Furthermore, Easy Busy Pets also provides users with financial tools for accepting payments and managing bills and invoices. Additionally, the product works seamlessly with other programs such as Twilio. Lastly, pricing starts at $75 per month.

5. 7Shifts

7Shifts is another leading online employee scheduling app known for its intuitive and straightforward interface. Key features include employee scheduling, request management, a built-in logbook, and instant overtime alerts. Moreover, the product is also fitted with financial tools such as departmental labor costs management, budget analysis, and forecasting. Also, 7Shifts provides users with communication tools such as an in-app chat and group messaging. In this way, both managers and team members can easily collaborate on shift schedules, job assignments, and shift swaps.

7shifts

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Furthermore, you can access the platform through its native mobile applications for both iOS and Android devices. It also has integrations with Toast and Square, among other business software. Also, what is great about 7Shifts is that it offers a free version supporting one location and up to 30 employees. Paid plans start at $29.99 per location per month.

6. SubItUp

SubItUp is another popular web based employee scheduling software known for providing a great time clock module. It surrounds this core feature with other HR and productivity tools for communication, team management, payroll, and compliance. This wide range of features has quickly catapulted the platform to become one of the go-to employee scheduling software online. Business users range from organizations in healthcare to those in retail. What’s more, it is highly scalable. It is even used by service professionals and freelancers.

Also, you can access all of its features via its mobile app for both iOS and Android devices. It also integrates seamlessly with other tools such as ADP, Banyon Data, and QuickBooks. Lastly, SubItUp pricing starts at $1 per user monthly.

7. Jobber

Jobber is another employee scheduling online software designed for businesses with field service crews. It has a tasked-based interface that’s well-suited to the job. With this, schedules can be created and modified according to job order requirements and the availability of resources. Other features include time tracking, dispatching, and expense tracking. Moreover, it has an easy-to-use drag-and-drop calendar that keeps everybody on the same page.

Furthermore, it has field-service-centric features. These include job forms and GPS tracking. Also, it sports logistics features like route optimization. Jobber also integrates seamlessly with other tools such as payment gateways and accounting solutions. And, to help field personnel keep in touch with base operations, the platform is accessible via its native apps available to both iOS and Android devices. Lastly, pricing starts at $49 per month.

8. Sage HR

Sage HR is a popular HR management solution known for its comprehensive offerings and great employee scheduling online software functionalities. Features include shift scheduling, employee availability management, and leave management. Other than being web-based, the platform also has native mobile applications for both iOS and Android devices. With these, workers and managers can easily communicate about shift schedules and other concerns.

Scheduling features include custom work patterns and a smart engine that automatically fills in hours based on other contingencies. Other HR features include tools for performance monitoring, recruitment, and onboarding, among others. Plus, Sage HR integrates with other platforms like Slack. Moreover, thanks to its open API, users can make it work with virtually any software. Lastly, Sage HR pricing starts at $16 per month for every employee.

9. Deputy

Deputy is a one-of-a-kind workforce management solution that rolls online employee schedule software, task management, and time management features into one comprehensive platform. Key features include shift swap management, replacement management, auto-scheduling, and tasking. It also has an on-site time clock for easy clock in/out across different job locations. Plus, like other top products, it has financial features such as fully-costed employee schedules.

Additionally, the product works with other payroll, HR, and POS platforms. It also has native applications for both iOS and Android devices, which make it convenient for on-the-go users to utilize. Lastly, Deputy pricing starts at a very affordable $2.50 a month.

10. Paycor

Paycor is an end-to-end solution with a robust online employee scheduling software workforce management. It is known for its clean and easy-to-use interface and comprehensive features. The same also translates to the mobile experience provided by its iOS and Android apps.

Core Paycor features include a scheduler and a time clock. It also provides tools to monitor performance and manage compensation. It comes with other HR tools for payroll, onboarding, and tax management. Furthermore, it integrates well with other software such as WageWorks. Lastly, monthly pricing starts at $99.

11. Homebase

Homebase is a popular smart cloud-based employee management platform. It provides automation employee scheduling tools. The product is smart and accurate enough that you can let it go on auto-pilot. Rest assured, you will have all shift scheduling and payments taken care of. Moreover, Homebase is prized for being very scalable and flexible. The platform is popularly used by businesses of different types and sizes, ranging from bars and spas to gyms and retail stores.

Its core features include a schedule creator, shift management, time clock, and time off and availability management. Also, it has labor cost reporting features, complete with sales forecasts. Additionally, it is fitted with collaboration tools like team messaging. Homebase works seamlessly with other business solutions such as Gusto. You can access its features via its mobile apps for both Android and iOS devices. What’s more, it is free for single-location businesses. The software provider charges $14 per month for extra locations.

12. Planday

Planday is an online HR software solution. Its key features include a robust employee scheduling module, complete with templates, rules, and revenue tracking function. Moreover, it also allows users to manage vacations and absences. Like other top solutions, the platform has communication tools. In this way, managers and employees can easily keep in touch and collaborate on shift-related issues such as shift swaps. Also, it makes all of its features accessible via its mobile apps for both iOS and Android devices. Planday integrates seamlessly with other solutions such as payment software products. Lastly, Planday pricing plans start at monthly $2 per user per month.

13. Scissors

Scissors is a cloud-based employee scheduling solution made especially for the gig economy. It is prized for enabling companies to provide focus on fostering great employee-employer relationships while dealing with dynamic recruitment and turnover processes for temporary positions. Moreover, the platform has a portal for temps where they can set their availability times and location preferences. Key features include task management, mobile timekeeping, travel time, job map, GPS clock in/out, and a leave manager.

Furthermore, the product is also fitted with productivity and business intelligence software tools. These include in-app communication, reporting, custom dashboard, schedule reminders, document storage, automated timesheets, and expense claims and billing. Also, it has a feedback and rating module to help both the company and to monitor performance. Scissors integrates seamlessly with other apps like Xero and iPayroll. And, it has mobile applications for both iOS and Android devices. Lastly, the platform is only available via custom quotes.

14. Bitrix24

Bitrix24 is a comprehensive online business management and productivity solution with great employee scheduling tools. With this, users cannot only collaborate on projects and task but also on schedule-related issues such as shift swapping. Key features include calendar scheduling, task management, workflow management, and time management. Communication tools include instant messaging with file sharing capabilities. And, as a complete business tool, it even has a CRM module to book.

The product also has built-in integrations with solutions such as Microsoft Office 365. Moreover, with its open API, users can integrate it with any program. Additionally, what’s great about Bitrix24 is that it has a free version available, supporting 12 users. Lastly, paid plans start at $39 monthly.

15. ADP Vantage HCM

ADP Vantage HCM is a complete online human capital management software suite. It is one of the go-to applications for organizations that want to drive their employee engagement and productivity. The platform enables users to streamline workforce management processes and cut down on expenses and other inefficiencies. Key features include employee scheduling, employee reports, workforce index, and time and labor management.

Furthermore, it provides other management tools for payroll, tax, and recruitment, among others. The product also integrates seamlessly with other solutions, including Jostle and Velpic. As well, it has mobile applications available for both Android and iOS systems. Lastly, the product is only available via custom plans.

16. Humanity

Humanity, formerly known as ShiftPlanning, is an employee scheduling and workforce management solution. It provides users with a wide range of tools to create and implement shift schedules. Core features include schedule management, timesheets, and a timecard calculator. Also, it is fitted with other HR tools. These include document management, payroll management, and social workforce.

Additionally, the product has learning management software to boot. As you can see, Humanity’s offering is very well-rounded. Plus, it works seamlessly with other platforms such as Bamboo HR, among many others. Lastly, Humanity pricing plans start at $45 per month.

17. HotSchedules

HotSchedules is an online employee management software solution specially made for the restaurant industry. It also has deployments for hospitality and retail. The application helps users easily create, communicate, and implement schedules. And, it also provides performance-tracking tools together with advanced reporting and forecasting capabilities. Key features include online schedules, PayControl, floor maps, activity-based forecasting, and even training.

Additionally, the product integrates well with other business software including POS systems like Focus POS and Intouch POS. Lastly, the product is deployed according to your particular needs, which would be very convenient if you have a unique workflow. Hence, it is only available via custom quotes.

18. Shiftboard

Shiftboard is a comprehensive online scheduling solution popular among small- and medium-sized businesses across different industries. It allows managers to plan, create, distribute, and manage employee schedules easily. Moreover, it provides employees with the tools to collaborate with managers and each other on shift-related issues such as leave applications and shift swapping. Key features include easy scheduling, people management, time tracking, attendance monitoring, communication tools, and reporting.

Furthermore, Shiftboard also has modules for recruitment and web-based job applications. Plus, you can also access the platform through its intuitive mobile app with versions for both iOS and Android systems. Additionally, Shiftboard works seamlessly with other business tools, including ADP Workforce Now and QuickBooks. Lastly, pricing starts at $55 per month.

19. WhenToWork

WhenToWork is an employee scheduling software that has been making waves for offering comprehensive features at a very reasonable price. Its core features include scheduling, time-off management, schedule reminders, tracking, a shift trade board, a company bulletin board, and tools for managing replacements. Also, the product is known for being very customizable. So, users will be able to make it fit their needs and preferences.

Like any good scheduling platform, WhenToWork has other HR and productivity features. These include robust reporting tools, complete with 12 configurable schedule views. And, the product is also accessible via its mobile apps for both iOS and Android devices. Thus, updates, messages, and reminders can easily reach the intended staff. Furthermore, the platform works well with other software such as MS Outlook and Google Calendar. Lastly, all of these are available starting at $15 a month for up to 10 employees.

20. KickServ

KickServ is a unique employee scheduling and CRM tool designed to help those in professional services streamline their operations while maintaining good customer relationships. The platform is deployed in a wide number of industries, including computer repair, plumbing, electrical services, and pest control, among others. Key features include job management, scheduling, time tracking, bidding, a calendar, and a dashboard for a quick overview of your operations.

Also, these are fitted in a very intuitive drag-and-drop user interface. So, the product comes with high out-of-the-box usability. It also includes tools for managing bids, estimates, payments, and invoicing. Additionally, thanks to its native mobile application, field personnel can always access the platform, provide updates, and be kept in the loop. You can also integrate KickServ with other apps courtesy of its REST API. Lastly, pricing starts at $29 per month for two employees.

What is the best online employee scheduling software for you?

Those on the list of top online employee scheduling platforms above have been tried, tested, and come highly recommended by their users. But, of course, not every one of them fits your needs. This is especially true when some offer general features and others are quite specialized. Kickserv, Easy Busy Pets, and Hotschedules are examples of the latter. The best way to really know which one works for you is to check out free trial versions of these top tools. You can try it yourself or try it out with a couple of other members of the workforce. In this way, you will get to have a first-hand feel and knowledge of what these apps can do for you.

However, if you are looking for a general platform that is not only customizable but highly scalable, then you can start your in-depth product research with monday.com. This is the best online employee scheduling software. Not only does it have scheduling capabilities but it can also tie employee scheduling to other key business functions, from marketing and CRM to supply chain management and preventive maintenance. It also has powerful integrations and is widely praised for enabling users to build cross-application workflow architectures using logic rules and triggers. This is why it is being used by different types of businesses as their operation center. So, we suggest that you add monday.com to the shortlist of the first apps to try out.

And if you are looking to better manage tasks and projects, check what online project management tools suit your team best.

By Nestor Gilbert

Nestor Gilbert is a senior B2B and SaaS analyst and a core contributor at FinancesOnline for over 5 years. With his experience in software development and extensive knowledge of SaaS management, he writes mostly about emerging B2B technologies and their impact on the current business landscape. However, he also provides in-depth reviews on a wide range of software solutions to help businesses find suitable options for them. Through his work, he aims to help companies develop a more tech-forward approach to their operations and overcome their SaaS-related challenges.