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eFileCabinet: Pros & Cons Of A Top Document Management Service

Category: B2B News

eftlMore than anything else, developers of eFileCabinet designed it to be a comprehensive document management asset which will substitute the variety of apps used to store, share, or edit files. From a regular employee’s perspective, eFileCabinet is that long awaited blessing in disguise which will let get rid of stress and overtimes. In this article we take a detailed look at the main eFileCabinet pros and cons to give you a better understanding of what this service has to offer and if it’s something you want to implement in your own company.

Our review team prepared a detailed review of eFileCabinet and the service got a very high score in our tests. The vendor is also constantly working on more innovations and add-ons for their product to make it even better. The system also offers a great free demo that you can use to examine its potential.

So what exactly distinguishes eFileCabinet from other document management tools? First of all, the system doesn’t simply reduce paperwork, but it eliminates it completely. It allows you to work with a fast, secure, and 100% reliable suite that also has an incredible capacity to promote your brand. It works in a variety of ways: it covers all of the business’s delivery modules, reduces maintenance costs, drives manual labor to minimal levels, or it simply uploads fast. Small and medium businesses will also appreciate the value of eFileCabinet security mechanism. The software minimizes the risk of human error, system failures, or data breaches.

eFileCabinet also merits a more detailed look because of its flexible deployment scenario, as this is one of those systems you get to deploy as a cloud platform with minimal maintenance, or as an installed on-premise system on with a subscription based pricing plans.


Key Advantages of eFileCabinet

At this point, you’re probably interested in trying out the product, but let’s give your imagination a break, and reveal some more benefits of eFileCabinet first. Here are other things you should know about the service:

You have the final say on deployment

Unlike most document management systems, eFileCabinet gives you the right to choose deployment: you can skip configuration and maintenance and use it in the cloud, or download it to upload functionality according to your needs. Features are completely the same, while pricing is tailored with business distinctiveness in mind: the moderately priced licenses would probably suit companies with fixed number of users, while the cloud version monthly payment would be way better for growing and remote teams where that number is constantly changing.

Desktop and mobile versions are almost identical

eFileCabinet made an effort to follow most technical trends, and definitely didn’t stay behind with the mobile friendliness. The system is completely mobile optimized with a mobile app that offers all functionalities of the desktop version, and allows users to access their data regardless of the system or device used. The output and uptime records are just impeccable, and there are many users which confirm there is minimal difference between the mobile and desktop usage quality. In fact, the company launched a new HTML5 view just recently, which ensures visibility will be spotless on any screen.

All users can easily navigate and use it

The main reason why many users rate eFileCabinet as a system that meets all their expectations is that it doesn’t require them to surpass steep learning curves, but provides a simplified and intuitive interface where all operations are completed in minutes. By using the system in cloud, you can even skip configuration and administrative difficulties, and spare your IT team from handling technical difficulties.

It offers great and unique file management features

Designed for small and medium businesses, eFileCabinet thought of everything that is necessary to cover a company’s basic needs – all it takes is for the admin to adjust the access permissions, and the system will be operable for everyone in the team!  

What you really need to remember outside the traditional features basket is that eFileCabinet doesn’t work with premade files only, but it also allows you to customize them with brand-centered information, and to create ones of your own.

You also have the Zonal OCR feature, which is a relatively new addition, but helps big time with recognizing recently used files, and routing them to the appropriate drawer/recipient with minimal human intervention.  

Make sure you check the SideKick function as well, as it is the widget that creates a desktop icon that gives you instant access to your complete eFileCabinet system. This benefits you because you don’t have to toggle between programs. One click and everything is right there!

It functions great in every software architecture

eFileCabinet is an open API system where instead of a list of available integrations, you have a publicly accessible and simple code you can used to connect it with literally every app. Thanks to it, the platform will blend within your software infrastructure with minimal effort.

If you learn more about eFileCabinet features check out our detailed review of the software.

Disadvantages of eFileCabinet

Both SaaS experts and satisfied customers agree there is little to change, or tackle when it comes to eFileCabinet, but here are some general suggestions on how the product can be improved in future:

The lack of training materials on the web is still causing concerns among prospective users, despite the number of useful articles the company provides on their website. Still, this is not a serious problem because you can always contact the company to assist you while learning how to use it and eFileCabinet offers all necessary type of reliable customer support via email, phone, live chat and ticket. What’s more, eFileCabinet is a very intuitive tool, so there is a big chance that you won’t even need complex training.

The cloud version was not designed for large enterprises. eFileCabinet was designed primarily for small and medium businesses, but the need to extend functionality led to the on-premise version, where a variety of add-ons can be installed to make the product work for large enterprises too.


After careful evaluation of the eFileCabinet pros and cons as well as its key components we must admit that we are pretty impressed with what this app has to offer. It is a top-notch document management software that is flexible, easy to learn, and will allow you to efficiently manage your files and save a significant amount of time. It definitely shines among its competitors and several unique features are actually something you won’t find anywhere else. If you want to learn more about the service and see if it’s something that can benefit your company you can see how it works with a great free demo they provide.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

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