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Pros & Cons of Mavenlink: Analysis of a Top Project Management Software

Category: B2B News
What are the pros and cons of Mavenlink?
The pros and cons of Mavenlink are demonstrated by its project management and team collaboration features. It lets you monitor and control your projects through task lists, resource allocation, and threaded communications. On the downside, it doesn’t let you add photos directly to the activity feed, but only as attachments.

Managing projects without the right tools to help you is like walking instead of driving. Sure, you’ll still arrive at your destination, but how soon will you get there? What’s worse is if the competition gets there first and jumps ahead of your business. Similarly, the right solution is crucial to the fast and successful delivery of your projects.

Project management tools continue to evolve and take on additional functions like resourcing, accounting, and business intelligence. One of those solutions, Mavenlink, ticks all these boxes. Whether you are getting started with task management and team collaboration or you need enterprise-specific project management tools, Mavenlink gives you the right technology to make your services more profitable.

In this article, we’ll take a closer look at the pros and cons of Mavenlink and carefully examine its key features like project planning, task management, team communication, and more. By the end of the article, you should be able to decide if Mavenlink has the right functionalities you’re looking for.

Mavenlink advantages and disadvantages

Tracking project progress and collecting status updates don’t need to be time-consuming. The adoption of project management solutions results in faster task completion and project delivery. These applications give you greater project visibility to ensure that everyone in your team is doing their part, and no projects will veer off track.

Despite its proven efficacy, the growth of the project management software industry has been slow. A report by Wellington reveals that only 22% of organizations use project management software. One reason is that most organizations are already using too many tools. As there is no one-size-fits-all solution, some businesses resort to using different platforms.

How often does your organization use project performance measures?

Source: PMI (2018)

But do you know that moving between programs can take up to 40% of a person’s time? Thankfully, project management systems have improved greatly over time and are now offering flexible platforms to cater to your unique needs. In fact, 77% of high-performing projects use project management solutions. Modern approaches to project management see you through each phase of a project’s lifecycle, from project planning, resourcing, accounting, to data mining.

There are many project management platforms that you can choose from depending on your needs. Among them is the robust platform Mavenlink, which equips small teams and big enterprises with a full-cycle project management solution. Can Mavenlik cope with your project management needs? Let’s take a more in-depth look at the pros and cons of Mavenlink and see if it’s the one you need.

What is Mavenlink?

Mavenlink dashboard

Mavenlink is a modern project management software that streamlines the operational processes of service businesses. The solution comes with robust project management and team collaboration features. It helps customers with resource management, business intelligence, and project accounting, depending on the unique needs of your organization.

Among the standout Mavenlink features are how its powerful process governance and automation tool turn project plans into reusable templates. Key features like project portfolios, task lists, and threaded communications ensure that all your projects are running smoothly through every stage of its lifecycle, be it selling, planning, delivery, accounting, or optimization.

You can check the solution closely when you sign up for Mavenlink free trial here.


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The solution streamlines planning and delivery operations by aligning team tasks and providing them with collaboration and communication tools. Mavenlink lets you add context to tasks, track projects, and create actionable insights. All these are consolidated in a single hub, ensuring that managers and team members stay on the same page.

Another notable feature is the Mavenlink M-Bridge, a purpose-built integration platform that allows you to seamlessly connect the program to CRMs, financial, or HCM solutions that you are already using. It provides a neat dashboard where you can monitor all your Mavenlink integrations. Its industry-leading API documentation and developer tools let you integrate with other systems.

The following are the key features of Mavenlink:

  • Task management
  • File sharing
  • Email integration
  • Gantt charts
  • Time and expense tracking
  • Utilization reporting
  • Team collaboration
  • SSL security
  • Integrations
  • Resource management
  • Reusable project templates
  • Task tracker

Pros and Cons of Mavenlink

Project visibility

Mavenlink project visibility

Mavenlink has a task tracker tool that lets you monitor the status of your tasks.

Project visibility can be quite challenging when you’re running multiple projects simultaneously. Even so, Mavenlink’s neat dashboard gives you a complete view of your project portfolios. It allows you to see projects by status and provides details about each project’s burn rate, budget, and margins. At a glance, you can assess the status and health of a particular project.

Mavenlink comes with online Gantt charts to give you real-time project visibility. A drag-and-drop interface makes it easier to gauge a project’s performance. The platform allows you to compare your Gantt chart to your initial plan or a baseline benchmark. This way, you can immediately respond to any project that requires additional attention.

Project managers can create dependencies between each task, which it displays in a clear and comprehensive project timeline. Users can easily set project deadlines and milestones and reset or change them as necessary. A unique project pulse feature lets you monitor each project’s performance.

Improved project planning

Completion may be the last phase of a project’s lifecycle, but for Mavenlink, it is not. Sure, you wrap things up as soon as you’re done with a project and move on to the next one. For Mavenlink, there’s still more to gain when a project ends. For that, the app’s reusable project templates come into play. With process automation and governance features, you can implement the most effective processes and reuse successful project plans for your next work.

Mavenlink has a project template marketplace that lets you choose project plans and templates. The pre-built templates accelerate project planning and ensure its effectiveness. Furthermore, each template comes with an interactive Gantt chart, resource planning, work breakdown structure, performance analytics, and more. With these, you can easily create projects based on industry best practices.

Extensive project management tools

Mavenlink project management tools

Mavenlink lets you view your schedules in a simple calendar.

Mavenlink is a comprehensive platform that extends beyond project management. It covers resource management, project accounting, and business intelligence aspects. It has collaboration and optimization tools and provides tailored training for your unique needs. In one platform, you acquire the complete tools to deliver a project successfully.

One notable feature under resource management is the master planning tool, which helps you plan and allocate resources. It also supports cross-project planning by effectively monitoring your resources. It lets you know if you can take an additional workload or if you have enough resources to complete a project on time. Plus, you can allocate resources across different projects based on their availability.

Meanwhile, project accounting allows you to see budgets, burn rates, forecast costs, and margins. It also has a time tracking tool to track billable and nonbillable time spent on your tasks, projects, or clients. This is especially helpful for time collection and billing processes, preventing costly budget forecasting mistakes. With its user-friendly interface, you can collect and approve time cards easily.

All these hyper-advanced features, however, are available only in the Premier and Enterprise editions of the application. If you deem these features as critical to your projects, you can easily negotiate with the vendor.

Accurate data insights

The system comes with Mavenlink Insights, an added feature that provides service-centric reports and dashboards for business intelligence and analytics. With this feature, you can forecast resource capacity, margins, and revenue using relevant business intelligence KPIs. This way, you can make strategic decisions backed by accurate data and insights. Aside from that, Mavenlink designs your reports based on your unique business needs and lets you add specific metrics.

The software has extensive forecasting capabilities, giving you complete insights into past, current, and future demands. For instance, you can quickly lookup a project’s running trend for its billable utilization in the past three months. It likewise lets you confidently make forecasts regarding your projects and resources.

Team collaboration

Mavenlink team collaboration

E-mail integration is supported for easier communication with your team and your clients.

Mavenlink easily handles distributed teams through collaboration and communication tools. It brings teams together by streamlining communication in your team and associating context to tasks. A task management feature lets you set workflows, control assignments, and create role-based permissions. Additionally, you can communicate with your team members and subcontractors through the platform.

In one comprehensive dashboard, Mavenlink allows you to monitor your team’s activities in real-time. A neat activity feed in the dashboard lets you see the latest tasks that your members are working on. With it, you can upload and view local or Google files or post-work-related information and make them visible to everyone included in the project. Unlike most applications, however, it doesn’t let you add photos directly in the post field or under the comments section. You have to upload photos as an attachment, so you have to download everything first before you can see the file.

On the other hand, you can follow through the status of each person’s tasks in the Project boxes and have a quick view of your tasks for the next days. Features like mentions, requests, and approvals also make communication much easier. Plus, email notifications give you one less thing to worry about as you try to effectively manage your emails. Meanwhile, extensive data about your projects and tasks allows a contextualized collaboration for your team.

What’s more, governance features like private and public communications and permission settings keep teams well-informed and more engaged with projects. The software also allows integrations with most collaboration and communication software like Slack, Salesforce Chatter, and JIRA.

GDPR compliance and security

Noncompliance with GDPR can cost your business significant monetary losses. Mavenlink, however, is ready to support you with GDPR-compliant information security and data protection. The software is also a multi-tenant SaaS, which means that the system logically separates customer accounts at the data layer for better data protection. Mavenlink also deploys an SSO system and allows you to use configurable policies. System, project, and field-level permissions give you total control over what each person on your team can access.

Mavenlink runs an intrusion detection system (IDS), and the systems are patched regularly. To gain access, your employees need to undergo a complete background check. They also have to use a secure VPN with two-factor authentication. Nonetheless, Mavenlink uses industry-standard transport layer security (TLS) and AES encryption to protect all your data.

Does Mavenlink fit your business?

As the discussion shows, Mavenlink covers all the key areas of reliable project management software: it streamlines your planning and service delivery lifecycle, unifies distributed teams, and gives you rich business insights.

Because it offers specific features like project accounting, resource management, and business intelligence, it can be more expensive compared to other solutions. The Team plan costs $19/month for 5 users, while the professional plan is priced at $39/month for every user. For the premier and enterprise plans, you need to contact the vendor for pricing details.

You can use all the features for free for a period of time to see if the software matches your needs. Simply sign up for Mavenlink free trial here.

Nonetheless, the many benefits of the software make its price reasonable. Mavenlink aligns your projects to the strategic goals of your organization and continually improves your long-term project strategies. If you feel that Mavenlink fits in your company, you can also try out its features firsthand from the free trial offered by the vendor.

You can also read about how to efficiently manage projects to optimize your project operations.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

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