Top 10 Alternatives to Mindbody: Leading Club Management Software Solutions

Fitness and health clubs, gyms, and other businesses invest in club management solutions to streamline business and membership processes. One great example is Mindbody, a business management and appointment scheduling platform for gyms, spas, salons, and other fitness businesses. While it enables health and wellness clubs to efficiently manage their business and marketing processes, there are also other club management software that offers advanced club management features. These will be useful in managing online fitness classes as well as the return to actual physical classes once pandemic-related restrictions are eased.

To help you choose the perfect alternative to Mindbody, we compiled 10 of the best club management solutions and conducted a thorough analysis of their core features. By making a detailed comparison of each application, you’ll find out below which one would give the best value to your business.

A cloud-hosted club management solution offers efficient membership management from anywhere. It lets your clients schedule appointments, courses, and classes with flexibility. The system also allows you to integrate the schedules with your Facebook page and website. Another key benefit is you can make good use of your membership database by using the software’s email marketing tools to launch personalized campaigns at target member segments and inform them about new offers and discounts. These capabilities are crucial as the fitness industry reinvents itself and moves classes online to deal with face-to-face restrictions brought about by the pandemic.

Needless to say, club management solutions have become essential to the operations of most clubs and fitness businesses. Online booking tools, a common feature found in most club management platforms, help draw in customers. With this tool, you can figure out which channels your bookings are coming from. For instance, in 2020, data from Bookedin show that 41% of customers find online booking pages through social media.

When choosing the perfect tool, the first place to start is to shortlist suitable club management software solutions for your organization. You can keep track of the latest appointment scheduling statistics and ensure your system incorporates these features. We also help you in this task by capturing the key features and benefits of Mindbody as well as its top 10 alternatives.

What is Mindbody?

It automates key tasks such as payment collection, payroll processing, confirmations, and rescheduling. The marketing tools empower you to engage effectively with your customers and offer promotions at the point of sale. Plus, you can start loyalty programs and create custom gift cards. Minimize no-shows with the help of automated confirmations, notifications, and reminders. The advantage for your clients is they can easily book their appointments on your website or mobile app. Also, you can use the reporting tools to track inventory, retention levels, attendance, sales, and monthly revenues, and obtain insightful data for improved planning.

Benefits of Mindbody

1. You can store clients’ visit history and payment info in their profile.
2. Use the marketing tools to send personalized messages to potential clients and then track the outcomes.
3. Minimize no-shows through automated reminders sent via email and text messages.
4. Apply gift cards directly to the accounts of your clients and their family members.
5. Clients can log in to the system and redeem gift cards, add billing info, view payments, and more.
6. Finally, you can process payroll quickly to ensure your employees are paid on time.

If you are not impressed with Mindbody, don’t switch off as we’ll also analyze the essential benefits offered by the top 10 alternatives to Mindbody. Check out their free trials or demo and select the best fit for your club’s needs.

Top 10 Alternatives to Mindbody

1. SimplyBook.me

SimplyBook.me is a free online scheduling system perfect for service-based companies. It helps you build your own mobile-friendly booking site with custom features fit for your business needs. For instance, you can use a login feature to allow specific members to access your site, and you can simply disable the booking site if you want to take control of the bookings. Moreover, you can accept online bookings by adding a Book Now button to your Facebook, Google, or Instagram accounts. If you want to look for other solutions, you can also check out SimplyBook.me alternatives.

2. Rosy Salon Software

Rosy Salon Software is a cloud-based scheduling software perfect for spa and salon businesses. Equipped with the essential online scheduling tools, such as automated reminders, text messaging, and role-based dashboards, the software helps you manage your business with ease. It also has POS and inventory management tools, giving you everything you need in a single platform. What sets it apart from most cloud-based salon management solutions is its automated email marketing feature that improves your communication with your clients. By simply enabling this feature, you can automatically send thank you emails, birthday greetings, and appointment reminders to those who have pending schedules. You can also browse Rosy Salon Software alternatives for more good options.

3. Zen Planner

Zen Planner is a smart scheduling and business management tool designed for the needs of fitness businesses. Why does it find a place in our list of top 10 alternatives to Mindbody? It is mainly because the app simplifies and improves membership management functions and business operations. With this platform, you can enhance membership growth and retention, as well as your products and services.

Business owners can reduce the time spent on routine admin tasks and focus on building profitable relationships with club members. Zen Planner is utilized by MMA schools, affiliate gyms, fitness studios, and other clubs. You can track members’ attendance and performance, and get actionable business analytics from this system. For more good options, browse these Zen Planner alternatives here.

4. Wild Apricot

If you have been using a spreadsheet in managing a membership database and would like to give software solutions a try, Wild Apricot is an ideal choice. A leading cloud-based membership management application, Wild Apricot caters to the needs of businesses and organizations of all sizes. It automates functions such as processing new membership applications and membership renewals. Processing payments is also made easier through the integration with reliable payment gateway solutions, such as Stripe and PayPal.

Another core functionality of Wild Apricot is its capability to manage events, which saves you from using a different event management software. Organizations such as nonprofits, conduct fundraising events, conferences, and/or sell merchandise can utilize Wild Apricot’s functions to set up online registration, share event calendars, send reminders, and collect payments online.

Wild Apricot is completely free if you are only managing a maximum of 50 contacts. As your membership grows, you can easily scale up by upgrading to premium paid plans which start at $40 per month.

5. ClubAutomation

Designed by club owners, Club Automation is an easy-to-use club management platform that offers scheduling tools, front desk and member management, accounting, and reporting features. Its class management function lets you organize your classes in one central location, and you can track each member’s attendance directly from a tablet device or a printed roster. Moreover, Club Automation allows you to manage your staff and facility resources with its staff scheduling feature, which gives you a complete view of your staff’s lunch break, vacation, and sick days. You can also check out Club Automation alternatives to find more similar options.

6. Virtuagym

Virtuagym enables fitness clubs, coaches, and trainers to easily manage the day-to-day work processes of their clubs.  Initially, this platform provided only workout and nutritional plans, but now it also offers scheduling and management services. Thus, it is a useful fitness guide for clubs of all sizes and scale. You can utilize Virtuagym’s online community and custom branded apps to enhance client engagement and promote your club’s brand. Hardware integrations and flexible membership options offer the opportunity to grow and sustain your revenue. Plus, the product uses automated online payment methods to empower you to accept different types of payments, like cash and debit cards. If you are not satisfied, take a look at these excellent Virtuagym alternatives here.

7. TeamUp

TeamUp is an online booking system built for fitness businesses. It covers a wide array of features, including class scheduling, payment processing, membership management, marketing, and reporting. It has a self-service sign up feature that makes it easier for your clients to move from the signup process right to the purchase action. By enabling integrations with popular marketing systems, such as MailChimp, ActiveCampaign, Infusionsoft, and more, you can analyze customer behavior and target potential clients. There are also great TeamUp alternatives that you can choose from.

8. Teamsnap

Teamsnap was launched in 2009 and is designed for the sports industry. It helps the managers of sports teams to improve performance through analysis of performance charts and statistics. Sports team managers, coaches, and support staff can simplify their operations and improve communications with this tool. You can synchronize Teamsnap with iCal and Outlook to schedule your practice sessions and team meetings. Plus, the system sends updates and notifications to all players to ensure they don’t miss important sessions. A key benefit is you can manage finances, track payments, and outstanding dues, and send reminders to the defaulters. If you wish to scout for other solutions, take a look at these viable Teamsnap alternatives here.

9. Pike13

Pike13 was formerly known as Front Desk. It is a mobile client management platform designed for personal services businesses and franchises. The application enables effortless payment processing, client management, and scheduling. In addition, you can easily custom brand it to fit your company’s image. Pike13 provides real-time reporting and analytics tools to help you track retention rates and sales.You can manage employee payroll and calculate their tips, bonuses, and commissions. A major feature is the system’s seamless integrations with MailChimp and Emma, which allows you to brand and automate your email marketing campaigns.  If you are not satisfied, peruse these excellent Pike13 alternatives here.

10. EZFacility

EZFacility is designed to streamline the daily business operations of sports venues and fitness clubs. It offers flexible features for class scheduling and employments. With this tool, you can engage your clients with sophisticated billing and invoicing features as well as point of sale services. EZFacility is affordably priced, which means even small businesses and startups can sign up for this service. The platform allows you to effortlessly manage the facilities for exercise and training. Plus, you can keep your clients informed about all notifications and changes. In addition, you can save time with the multi-scheduling and resource scheduling options. For other good choices, browse these EZFacility alternatives here.

Picking the Ideal Club Management Software

Club management software solutions offer a wide array of useful features to business users. Fitness and health clubs, gyms, and other businesses can invest in this platform and derive numerous advantages. Hence, it’s incredibly important to choose the right one fit for your business needs.

While selecting a suitable club management software solution, there are some factors to keep in mind. First, the platform should be optimized for mobile devices to enable you to access and use it on the go. Second, you should be able to integrate it with your website and other online channels to allow your customers to book appointments anytime, anywhere. Plus, it should help you save time by automating routine admin tasks. The software should also be able to easily scale and grow with your business. Finally, the product should help improve your communications with your club members through a branded mobile app and targeted push notifications.

SimplyBook.me emerges as the top player in this category with the way it simplifies and improves membership management functions and online booking processes. To get to know the features firsthand, you can easily sign up for the free trial offered by the vendor.

If your needs are more specific to appointment scheduling, you can check out this compilation of 20 best club appointment scheduling solutions so you’re armed with the tech stack you need to survive tough times like the pandemic.

By Stephanie Seymour

Stephanie Seymour is a senior business analyst and one of the crucial members of the FinancesOnline research team. She is a leading expert in the field of business intelligence and data science. She specializes in visual data discovery, cloud-based BI solutions, and big data analytics. She’s fascinated by how companies dealing with big data are increasingly embracing cloud business intelligence. In her software reviews, she always focuses on the aspects that let users share analytics and enhance findings with context.