HR software, often also known as human resource management software (HRMS), is a technology solution designed to help you and your organization handle employee recruitment, hiring, engagement, and retention practices and processes. HR software tools likewise take care of ensuring your organization’s compliance with labor and tax laws; providing valuable metrics on employee performance; and managing an efficient and accurate payroll system, among others.
The notion that HR software is only for big corporations with a large workforce is not true. Experts advise that you put an HR system in place even if you only have one or two employees or a small staff, for valid reasons. Among these are the common HR penalties and fines when you are remiss or non-compliant with government regulations relating to human resources. Another thing is the precious time unloaded from you or your employees in doing admin work since the software can automate most HR tasks and activities.
How important is HR software for modern business? Aside from the reasons above, it has been found out that companies with newly upgraded systems realize the cost savings in using HRMS by as much as 22% per employee. Furthermore, HR software facilitates employee engagement, making them more invested in their work. One study revealed the impact of employee engagement programs to revenues, resulting in as much as 26% higher annual earnings. There are many more benefits you can gain and this 2020 comparison of HR software will explore some of the features and advantages of the best HR products out there.
For SMBs, a good HR system is a vital addition to their arsenal of business and productivity solutions. On that note, we’ve gathered the 20 best HR software solutions for small business that you can try. They are among the leading HR platforms that are not only budget-friendly but also offer custom pricing so that you can mix and match cost vis-à-vis features to get only what you need.
The requirements of startups and SMBs are vastly different from large companies. The latter will require heavy duty, enterprise-level solutions for their workforce that could number to hundreds or thousands of employees. There may be common features of HR software applicable for both small and large businesses, but SMBs have unique needs because of lighter operations and resources, and smaller staff.
This list of 20 best HR software solutions for small business will present relevant products capable of addressing special needs. It serves as your 2020 comparison of HR software so you can find the product of your choice. But what particular attributes should you be looking for?
There may be other factors to consider to meet your particular requirements but the above should on top of your checklist. Continue reading below our 20 best HR software solutions for small business to learn of their main offerings. If you need more information, links to full reviews are provided for each product.
BambooHR is a user-friendly HRMS that provides a complete lineup of tools for HR management, employee self-service, hiring and onboarding, integrations and data sharing, and advanced reporting. Among its sophisticated capabilities is an Applicant Tracking System (ATS) that can manage all aspects in the crucial hiring process – from job posting to applicant leads, to elimination and selection. The vendor offers a great free trial plan for those who’d like to try out the key features of the product first. You can easily sign up for BambooHR free trial here.
BambooHR boasts of a precision and efficient benefits management and performance administration. Automation drives the analysis of employee performance and appraisal as well as the calculation of variable amounts for administering employee benefits. These and other functionalities like custom workflows and centralized employee database and records, together with flexible quote-based pricing adjusted to specific needs and budget, make BambooHR one of the most popular HR solutions for SMBs.
Zoho People is the HR solution of Zoho which has over 40 software products in its lineup. It brings with it all essential features of an HR system including admin operations, HR process automation, attendance management, performance management, centralized employee information, leave management, employee self-service, time tracker, appraisals, form customization, and more. Being a cloud platform, you get a lightweight yet powerful solution that you can access anytime from anywhere. It is available in three of the most affordable paid plans today, alongside a completely free plan with basic features. If you want to try the features at no cost you can easily do so when you sign up for a Zoho People free trial here.
Freshteam is an applicant tracking software from the company that gave you the highly popular Freshdesk and Freshservice software products. Freshteam is designed as a compact solution consists of core applicant tracking and recruitment CRM features. Applicable for businesses from all scales and industries, the online ATS solution helps you focus on quality candidates while having full control over the hiring process that is aligned with your own company rules and policies. It allows you to manage job postings, source candidates, optimize resume screening, engage with candidates as they go through the hiring pipeline, and assess and make offers, among others. The best way to evaluate the features is for you to try them. You can easily sign up for a Freshteam free trial here.
Gusto is designed for small businesses looking for a fully featured HR and payroll software with integrated U.S. regulatory and benefits management. It enables companies to stay on top of their workforce’s core HR needs with tools to efficiently administer benefits and automate the calculation, payment, and submission of a company’s local, state and federal payroll taxes. With nearly three dozen features, it ensures that your payroll, benefits, and HR, as well as other related functions like bookkeeping, are all accurate and in sync in one system, saving you precious time and resources. The software is available in three budget-friendly plans that are scalable to the number of employees. The vendor offers an attractive free trial plan. You can easily sign up for Gusto free trial here.
BizMerlin is a human resource management platform that currently serves over a thousand small and medium-sized enterprises to help them run their human resources departments. It offers a comprehensive set of features and modules relating to human capital management including employee profiles, easy onboarding as well as managing goals, skills and performance.
It also brings core functionalities such as hiring automation, applicant tracking, skill matrix, retention analysis, centralized people database, and allocation and financial management. The software has wide integration capability and the vendor offers responsive customer support. BizMerlin’s pricing is based on the number of users with option to pay per month or annually. Want to try the features before committing to a plan? You can easily do so when you sign up for a BizMerlin free trial here.
ClearCompany is a talent management suite that unifies recruiting, onboarding, performance management and goal tracking to help your business find, hire, and manage talent. It is an integrated system designed to streamline your HR processes from finding candidates to onboarding new hires. Hiring new employees is simplified with tools to screen and engage qualified candidates only, assess their skills set and shortlist the top applicants.
Likewise, the vendor claims to connect you to 160 million candidate profiles using semantic algorithm and Boolean capabilities to scour their database. The software can get you up to speed looking for the right talents.
ClearCompany’s subscription plans are quote-based and customized depending on the number of users and solutions used.
Workday is a cloud hosted software that combines human capital management, financial, payroll, and management solutions to help companies across industries increase efficiency and reduce costs. It comes with more than three dozen tools and capabilities including time tracking, goal management, succession planning, global payroll, workforce analytics, performance management, benefits administration, onboarding, real time spend analytics, revenue management, invoicing, and accounting and finance, to mention some. With a single system for finance and HR, Workday gives you total visibility so you can make decisions based on data, not guesswork.
Trakstar is an employee appraisal software intended to help organizations and HR professionals track employee performance as well as manage feedback, goals, and reviews. Its core features such as real-time 360 degree feedback, smart cascading goal-setting tool, applicant tracking and succession planning provide you with powerful performance management tools that are user-friendly, customizable, and applicable to organizations of all sizes and industries. The solution is most useful if you need to track performance and abilities of trainees and evaluating employees for promotion. It provides several reporting and analytics tools to give you relevant insights when making important decisions about your workers. Subscriptions to the software service is offered on a per user, per year basis.
Zoho Recruit is a complete and easy-to-use recruiting and applicant tracking software built to automate your hiring process. With the software, you’ll be able to source best talent faster, track resumes, undertake interviews efficiently, and never miss on a great hire. Zoho Recruit makes hiring easier since it automates all business-specific recruitment processes and is beneficial for both corporate HR and hiring agencies.
It can customize recruitment workflows and tasks, assemble and organize data quickly, and store it in a secure location where only users with permissions can access it. The solution is offered in four low-cost plans starting with a free edition that come with features for interview scheduling, job posting and candidate management.
ADP Workforce Now is a web-based human resources (HR) application designed to scale for businesses of all sizes regardless if you have one or thousands of employees. The solution can gather and automate all of your company’s HR processes into a single dashboard as well as create additional user permissions for your employees to help them coordinate and manage several HR functions. The ADP solution for small business (1-49 employees) includes payroll, HR, and time-tracking tools that allow you to run payroll online, by phone or on-the-go with a mobile app. You can have payroll taxes automatically calculated, and quarterly and annual reporting produced. It also manages compliance and provides centralized document storage.
UltiPro brings together under one comprehensive cloud solution all aspects of human capital management including hiring. It helps businesses manage HR, compensation, talent, payroll, and time and labor as well as connect people with the resources and information they need to work more effectively. You can utilize the configurable platform to hire and onboard new employees, calculate and process payroll, develop employee skills and performance, manage compensation, track work hours, administer office surveys, and measure staff members’ opinions via sentiment analysis. UltiPro also offers insightful prescriptive and predictive analytics, and business intelligence and reporting tools.
Dayforce HCM is an end-to-end system that covers your entire HR management processes. From hiring to benefits and compliance, this HCM helps you find the right talents, manage employee records with its document management tool and evaluate employees with its analytics-driven performance feature. The system includes features for payroll and tax.
The single app solution allows businesses complete access to real-time data across all aspects of human capital management and enables them to find and hire the right talent, manage compliance, schedule staff with work-life balance, maintain HR records, process pay, and manage benefits enrollment. Plans are custom-priced according the modules you need – human capital management or small business payroll, or both.
Kronos Workforce Central is an online human capital management software that provides tools and solutions to help businesses manage their workforce. It brings industry-first, intelligent technologies designed to assist you managing your most valuable resource – your people. The software is aligned with emerging workforce trends, and addresses top issues organizations face today such as the preference for mobile interaction and real-time insight; engaging and retaining employees with scheduling and self-service; the need for an industry-specific, configurable workforce management solution; leveraging analytics to gain visibility into the workforce and boost operational excellence; and managing complex regulatory compliance requirements.
iCIMS Talent Acquisition is a web-based recruitment and onboarding platform designed to help businesses and organizations accelerate and simplify the talent acquisition process without sacrificing the quality and qualifications of the candidates. It comes with tools and functionalities to ensure quality hires, improve hiring processes, engage the right candidates, and follow key metrics all within a single application. You can automate and personalize new hire onboarding to make managing tasks easy, keep everyone on track, and report on onboarding success. With the solution, you’ll be able to supply new hires with resources and objectives, all the while reducing paperwork and improving productivity for both new hires and recruiters. The software is available through custom pricing based on your needs.
OnPay is a comprehensive cloud-based solution that streamlines payroll, benefits, and HR for SMBs. The payroll processes and automates tax filing and payment workflows. It’s as easy as entering payroll information such as hours, tips, reimbursements, and bonuses, and the system will take care of doing all calculations accurately and seamlessly. It also manages benefits administration such as health insurance, 401(k) retirement, and compensation insurance for pay-as-you-go workers. It likewise handles unlimited payroll runs for W-2 employees and 1099 contract workers monthly, and can pay employees through check or direct deposit. It simple pricing plan consists of a double figure monthly base price plus single figure per month per employee.
CivicHR is a human resource management solution designed specifically for local government to help them recruit easier, hire faster, and engage better. It is an easy-to-use solution that enables government offices to find the right talents, recruit personnel, and onboard new employees. It also allows HR managers to assess employees’ performances, ensuring that they are performing up to par in their jobs. The software helps you streamline the hiring process, improve engagement, and store employee data in a centralized and secure database.
CivicHR uses quote-based pricing.
ApplicantPro is an applicant tracking and recruiting software that helps you get the most qualified applicants for your organization. Through its suite of tools and features, you’ll be able to streamline and optimize your hiring process and improve applicant management. It facilitates job posting to thousands of job boards to reach more qualified candidates, automates job screening, increases engagement with branded career sites, manages conversations with candidates, maximizes applicant flow via online applications, and integrates your hiring process with background checks and assessments. ApplicantPro offers three custom pricing plans based on number of employees, including a Pay-Per-Job scheme ideal for small business that hires sporadically.
Planday is an HR platform that specializes in employee scheduling. It gives you tools to communicate with your staff, create and share an employee schedule, and get an overview of your business software to enable your managers to better manage employees. The software suits both small business and enterprise. It connects managers and employees across all devices through a shared overview of work schedules, as well as shift swaps, absences, punch clock, and more. It gives you all the features you need to make better employee schedule through editable schedule templates, financial reporting, and managing employee availability. It provides managers visibility into employee hours and communication, reducing the time on spreadsheets, correcting schedules, and tracking down employees.
Cilfi allows businesses to store smoothly handle all HR processes, from employee onboarding to retirement. This end-to-end HR workflow automation stores all employee data on a single platform for easy data access, accurate payroll and appropriate compensation of services, easy compliance with regulatory standards, and effortless generation of reports. With Cilfi, you no longer have to worry about wasting time on mundane processes as the platform is capable of automating basic HR processes. Furthermore, it comes equipped with a dedicated self-service portal where all employees can easily gain a clear view on their attendance, salaries, payments, incentives and other information. Essentially, Cilfi makes it possible for businesses to provide the proper care to all employees with ease while empowering their workforce throughout their stay with the company.
Vip Crowd Employee Engagement Hub boosts employee engagement by helping companies effectively connect with their workforce and turn them into advocates for your brand while greatly increasing referrals and improving brand awareness. This employee engagement solution is equipped with various gamification tools for increased productivity and efficiency, self-capable rewards system for hassle-free employee incentivization programs, and discussion boards to foster a collaborative environment. VIP Crowd Employee Engagement Hub makes it easy to encourage active employee participation through leaderboards and various challenges, complete with a points accumulation system to ensure everyone is rewarded accordingly. Users can also leverage training, feedback, performance, and analysis to improve employee retention.
Many consider HR as one of the most important functions of a company because it takes care of the company’s ultimate resource – its workforce. No business or organization will be successful without its people who are informed, empowered, and properly compensated through salary and benefits due them and as provided by law. HR software is there to facilitate and streamline everything relating to your individual employees – the entire employee lifecycle – and the workforce as a whole.
Manually doing HR tasks and processes will cost you time, money, and resources (payroll alone is a good example) and a good HR system will reduce all those while keeping processes organized, accurate, and efficient. You’ll never go wrong with an HR software; it’s one of your must have tools if you’re a starting or growing business.
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