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15 Best Backup Software Systems: Comparison Of Popular Solutions

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What is the best backup software system?

The best backup software system is VMWare vCenter Server because of its intuitive data loss prevention system. Offering endpoint backup, data restoration, management services and capacity optimization, it can keep your files organized, easily accessible, and highly retrievable. Moreover, it natively integrates with VCloud and  VSphere,  allowing you to sync data in real-time, and provide users with robust security options to keep your data safe.

Data loss will happen to you. Having this mindset is the first step towards protecting your information. According to the Breach Level Index, 3,353,172,708 records were compromised in the first half of 2018 alone. This happened despite only 944 security incidents and 21 data breaches being reported in that time period. Meaning, a good chunk of these data loss cases happened due to other causes like human error, network crashes, and equipment failure. Finding good data backup software is the next step for you and, here, we can help.

Among the plethora of data backup systems on the market, which one is the most suitable for you? To help you with that task, we have prepared a selection of 15 popular and reliable backup software solutions available on the market. After you read our analysis of their unique functionalities, strengths, and weaknesses, you should be able to easily zero in on the right product for your individual or company needs.

backup software systems

The modern business landscape is all about data; be it operational data, machine data, or big data, you are expected to leverage these to gear your company toward success. However, just collecting and storing all these data isn’t enough. You also need to consider how you can preserve them.

According to the Dell EMC Global Data Protection Index of 2018, data loss and downtime cost businesses a total of $1.7 trillion annually. This is due to the steep decline of productive hours as employees can’t access the information they need to perform their job. Moreover, it also takes an enormous amount of time to recover data manually.

The good news is data loss is easily preventable. As you can see on the table below, the major causes of data loss are hardware failure (43%), human error (30%), and software corruption (12%). Meanwhile, only a handful of data loss cases were due to uncontrollable circumstances such as computer viruses (7%) and theft (5%).


With that said, you will need a backup software system to protect your critical business information against data loss. These tools are equipped with recovery options that will help you restore files, databases, hard drives, folders, and even entire network servers in an instant. By doing so, it is easier and faster for you to retrieve your data and restore your operations. If you’d like to learn more about what these platforms can do for your business, be sure to check out our article explaining the features and benefits of backup software.

To guide you as you narrow down your options, we have compiled the 15 best backup software systems on the market. Below, you will get an overview of each product’s key features, usability, flexibility, and affordability to make the browsing process easier for you.

1. VMWare vCenter Server

VMWare vCenter Server dashboard example

VMWare vCenter Server is one of the best backup solutions on the market. Equipped with large-scale file management tools, native backup schedulers, and a slew of web client plug-ins, this product enables you to centralize and manage multiple virtual infrastructures. It is also built for easy deployment to your servers which means you can operate your virtual infrastructure from any remote location.

In addition to the abovementioned functionalities, VMWare vCenter Server also comes with flexible features to ensure greater efficiency for its end users. For starters, you can manage your team and business operations in a single-location platform. Plus, the app gives you a complete overview as well as actionable insights that you can utilize to make smarter decisions.

Lastly, VMWare vCenter Server is suitable for businesses of any size and is offered in 20 global languages. Some of its key features include easy installation, plugin extension, scalability options, centralized control, data backup, and data restoration. The only downside is that it can be a bit expensive for small companies as they only offer one-time licensing fees.

Price Range: VMWare vCenter Server offers one-time licensing fees that cost $1535 to $6175 depending on the kinds of backup features you require. However, do note that these prices are only for US-based customers and do not include customer support.

2. Vembu BDR Suite

Vembu BDR Suite dashboard example

Vembu BDR Suite is a universal backup solution for virtual and physical environments. It earned a spot on our list primarily because it consists of multiple modules such as Vembu’s VMBackup, Image Backup, and NetworkBackup systems. In addition to that, the platform offers flexible deployment options as well as a scalable architecture.

Equipped with features for backup and disaster recovery, Vembu BDR Suite also has an impressive set of functionalities that covers progress monitoring, integration with virtual environments, and multi-server data protection. It even comes with built-in compression and deduplication mechanisms to lessen the space your data takes up in backup repositories. With these features, it is easier for you to accommodate your company’s growing collection of data.

Vembu BDR Suite, as mentioned previously, comes with a scalable architecture which makes it great for growing businesses. What’s more is that it is highly affordable even for startups.
The platform is also intuitive from installation to configuration to maintenance, so you don’t have to worry about whether or not you have extensive technical know-how before utilizing this product.

Price Range: Vembu BDR Suite has a free plan that is inclusive of basic backup tools. They also have paid plans that range from $216 per CPU-socket/annum to $360 per CPU-socket/annum. Add-ons such as offsite data replication and cloud data replication are also available for an extra fee.

3. Avamar

Avamar dashboard example

Avamar is a product from the Dell stable that protects your data and recovers it when needed. This app makes it simple for individual users as well as companies to back up, recover, and copy data on multiple channels. What’s more is that the vendor offers fast and efficient daily backups and allows users to retrieve and access files quickly. Basically, this solution is suitable for offices that have remote locations or use multiple virtual environments.

Another thing that makes Avamar a reliable backup platform is that it utilizes RAID (Redundant Array of Independent Disks) technology. This feature ensures minor failures do not affect the overall efficiency of the system. Plus, the app also uses RAIN technology which helps users to access files without interruptions. Moreover, the system is checked every day to ensure smooth transmission and backup at all times.

Price Range: Avamar is only available by quote. Be sure to get in touch with the vendor for more information on pricing plans.

4. R-Studio

R-Studio dashboard example

R-Studio is an effective data recovery software purpose-built for experienced computer users such as system administrators, IT professionals, data specialists, and data recovery experts. It comes with functions that not only let you retrieve lost files but also undelete documents. The platform also allows you to sort your files for easier searching and granular retrievals.

The main benefit of R-Studio is it helps to recover files that were lost due to operating system crashes, hardware failures, malicious attacks, viruses, and other unfortunate events. This product offers advanced features such as a sophisticated disk copying/imaging module, robust text/hexadecimal editor, and a useful RAID reconstruction module. In addition, while this is built for IT professionals, it provides novice users with a step-by-step wizard to learn how to maximize this platform and implement it for their needs.

Price Range: R-Studio licensing plans can cost from $49.99 to $179.99 for users who will be using it for Windows OS alone. For those who need it for Windows OS as well as Mac and Linux, they have a licensing plan available at $899.

5. NetWorker

NetWorker dashboard example

EMC NetWorker is built for swift and reliable data backup and recovery. The platform stores all info in a centralized location and provides automation and accelerated data backup and recovery across all your IT devices. It also integrates multiple elements and features to protect data stored on cloud-based as well as on-premise systems.

NetWorker offers a single management page that users can access to perform all data backup and recovery tasks such as snapshot and replication management, ProtectPoint backup, LTR to cloud, backup-in-Cloud, and backup-to-disk. This product can also be used for hardware monitoring, networking, and mobile computing. In case these are too basic for you, the platform is also equipped with advanced tools for mass recovery, server duplication, and unified file management.

Price Range: EMC NetWorker offers quote-based plans that are available upon request.

6. Microsoft System Center

Microsoft System Center dashboard example

Microsoft System Center is an integrated client-to-cloud management tool for public and private servers hosted in the cloud. This app is compatible with Windows, Linux, and Solaris, and it can be used to manage Windows Phone 7, Symbian, iOS, and Android mobile devices.

Microsoft System Center is designed with a DPM (Data Protection Manager) that helps you to back up your data and recover lost files. The application also provides continuous data protection. Apart from the DPM feature, other key capabilities that this platform has to offer are SCCM (Configuration Manager), SCOM (Operations Manager), and SCEP (Endpoint Protection), to name a few.

Price Range: Microsoft System Center offers two licensing plans bundled according to how many environments you need the system to cover as well as the kinds of features you require. Prices range from $1323 to $3607.

7. Acronis Backup and Recovery

Acronis Backup and Recovery dashboard example

Acronis Backup and Recovery is a robust and flexible data recovery system that provides multiple ways to store and recover files, folders, partitions, and drives. This versatile software can retrieve and restore individual files as well as images of whole drives, and it can back them up in any location.

Acronis is a tested tool you can depend on during emergencies such as network security breaches, virus attacks, drive corruptions, mechanical failures, and others. The highlight of this app is that it can capably perform incremental, full, and differential backup. It also comes with advanced tools to meet the backup and recovery needs of small businesses. These features include bare-metal recovery, cloud and local web console, encrypted storage, Acronis cloud storage, and Acronis universal restore.

Price Range: Acronis Backup and Recovery offers a wide variety of subscription plans depending on your unique requirements. Its standard packages may range from $69/year to $199/year. For more information, the vendor has a price calculator on their website.

8. Veeam

Veeam dashboard example

Veeam is a leading data availability and backup application for individuals as well as companies. It consists of three separate products (Veeam ONE, Veeam Backup, and Veeam Availability Suite). This service is available 24/7 to help businesses improve their recovery time and point objectives. What’s more is that the vendor offers loss prevention, data recovery, and related services.

Another reason why Veeam has snagged a spot on our list is because this innovative solution has won multiple awards for its features and quality of service. Among these features include backup to cloud-based servers, capacity planning, instant file-level recovery, and automated disaster recovery. In addition, it offers users on-demand sandbox capabilities so you can perform low-risk application deployment from backups and replicas.

Price Range: Veeam’s annual subscriptions may range from $157.50 to $472.50. These are bundled according to the type of features you need and how advanced you need the backup tools to be. They offer discounts if you opt for long-term subscriptions.

9. CloudBerry

CloudBerry dashboard example

CloudBerry is a suite of online backup solutions that manages file transfers across a range of cloud storage services, including Amazon Web Services, VMWare, Oracle Cloud, Google Cloud, MS Azure, Cisco, and OneDrive. With it, you can restore files as cloud virtual machines, compress data for easier storage, and leverage Network Attached Storage (NAS) to maintain working user data. Moreover, it comes with military-grade encryption to keep your data safe on the cloud.

CloudBerry provides small and midsized businesses backup tools in private, public, or hybrid cloud platforms. It also lets you choose your target cloud storage, gives you options for compression and encryption, schedule manual or automatic backups, perform remote management of client accounts, and set notifications for post backups. In case you’re new to this type of software, the vendor also offers backup plan wizards that will walk you through the process step by step.

Price Range: CloudBerry has a managed backup plan that is available for free. For paid plans, prices range from $39.99/computer to $79.99/computer exclusive of VAT. The vendor also provides OS-specific/ server-specific plans.

10. FileCloud

FileCloud dashboard example

FileCloud is a file sharing platform developed by CodeLathe technologies. Offering both self-hosted and cloud-hosted deployment options, this platform syncs your files from different servers and backs them up automatically. It comes with a robust set of functionalities that includes endpoint backup, advanced sharing, granular permissions, built-in business intelligence, full text search, and file versioning tools. Moreover, it offers specialized features for IT departments such as developer APIs and GDPR compliance.

Another great thing about FileCloud is that it gives you complete administrative control over your servers. With this, you can monitor your files as well as control who can access them. It also covers multi-tenancy, workflow automation, and workflow customization, making it a good option for those who require large-scale deployments.

This platform is highly recommended for businesses of all sizes as it has a scalable architecture that can handle both small-scale and large-scale data. It even has multi-language support, making it ideal for international companies.

Price Range: FileCloud’s has a self-hosted plan that costs $4.20/user/month and one that is available by quote. Meanwhile, its online plans range from $10/user/month to $15/user/month.

11. NetApp

NetApp dashboard example

NetApp is a data protection and restoration platform for companies of all sizes. It offers a converged infrastructure that lets it support on-premise backup as well as cloud backup options. The platform also comes with a wide range of tools that deal with compliance management, optimization, site-to-site availability, and analytics. With this tool, you can ensure all your critical files, videos, and images are secure at all times.

NetApp is a pioneer in the field of data backup, and its origin dates back to before the advent of the concept of cloud storage. This company has evolved and improved over the years, and today boasts numerous global customers who entrust their data to its services. In short, it is an innovative and efficient software solution that takes good care of your data backup and restoration requirements. Another thing that makes NetApp stand out from its competitors is that the vendor offers customer training so that users can make the most out of the platform.

Price Range: NetApp is only available by quote, so be sure to contact the vendor’s representatives for more information.

12. MiniTool Power Data Recovery

MiniTool Power Data Recovery dashboard example

MiniTool Power Data Recovery is a data recovery solution designed to recover all sorts of data thought to be lost, corrupted, and unretrievable. It is a robust data recovery platform that can recover information from numerous locations, including damaged drives, digital media, CD, and DVD.

Recovering lost, corrupted, and deleted data is a very simple and straightforward process with MiniTool Power Data Recovery. It only involves picking the right recovery module, selecting the desired device for scanning and recovery, and then previewing and saving the lost data. Branded as the best data recovery software available on the market today, MiniTool Power Data Recovery does its job well, eliminating the need to shell out huge sums of money to retrieve data you thought is lost forever.

Price Range: MiniTool Power Data Recovery has three SMB and enterprise pricing plans that cost $69/month to $129/month. These are bundled depending on the number of PCs you need them for and how advanced the backup tools you require.

13. UpSafe

UpSafe dashboard example

Upsafe is a recovery software purpose-built to backup Office 365 and G Suite files for small and medium-sized businesses. Offering users with an intuitive yet user-friendly interface, this platform offers essential tools such as scheduled and manual backups, granular data recovery, cloud backup, and internal backups. Aside from these, it also provides users with full backup logs so that it is easier to select which versions you want to restore.

Aside from making it easy for you to retrieve files from Office 365 and your Google Apps, Upsafe is also GDPR and HIPAA compliant for your convenience. You even get AES 256-bit encryption options for extra data protection. To top it all off, UpSafe offers a large discount program for non-profits, charities, educational institutions, and healthcare organizations. This way, you can spend less on operational costs and more on your cause.

Price Range: Upsafe provides quote-based licensing arrangements for professionals and small businesses, midsized businesses, kiosk workers, and educational institutions. Contact the vendor for more details.


NAKIVO dashboard example

NAKIVO is one of today’s leading SaaS data management and protection services for small, medium, and large businesses. The popular VM backup, replication, and recovery solution for VMware, Hyper-V, and AWS on Windows, Linux, and NAS are currently applied by some of world’s leading enterprises in different niches, including Coca Cola, FujiFilm, Calzedonia, HONDA, and many more.

At the same time, NAKIVO is a loyal partner of many managed services, cloud, and hosting providers that help them extend their services to VM Backup-as-a-Service (BaaS), Replication-as-a-Service (RaaS), and Disaster Recovery-as-a-Service (DRaaS) for VMware virtualized environments. Pricing is flexible and depends foremost on the rental conditions and acquired multi-tenancy and self-service features. The customer also gets to build up a unique package that caters to his needs due to the availability of different modules and functionalities.

Price Range: NAKIVO offers perpetual licensing plans that cost $99 to $399 as well as subscription licensing packages that range from $149/socket/year to $296/socket/year. Enterprise plans are also available by quote.

15. Backup4All

Backup4All dashboard example

Backup4All is a backup software designed specifically for Windows operating systems. Trusted by crew members at the International Space Station, this platform can perform incremental, differential, and full backups using a slew of robust functionalities. These include automated backups, data compression, multi-device/multi-location storage, and version tracking. What’s more is that it comes with encryption options and ransomware protection to keep your data safe from any type of threat.

Aside from having a feature-rich yet easily navigable interface, Backup4All, is built to cater to the needs of all individuals and business sizes. As its name suggests, it even has backup and restore wizards, so that novice users can make the most out of the platform even with minimal technical expertise.

Price Range: Backup4All is priced on a per-license basis. It costs $19.99 to $59.99, depending on the product bundle you require.

What Makes Good Backup Software?

Not all backup software is made equal. If you want to make sure that you are getting the best value for your money, it is best that you assess the capabilities of your prospective platforms. It is not enough that it can protect your company’s data and allow you to retrieve them whenever you wish; you should also take into consideration how well it will be able to adapt to your specific needs.

So, what makes a good backup software? Here are some factors that you might want to consider as you browse for options:

  1. It supports automated and manual backup processes.
  2. It allows you to perform granular data recovery or mass data recovery, depending on your needs.
  3. It can store your backup data in multiple devices or locations as an added layer of protection.
  4. It comes with security tools such as encryption and ransomware protection.
  5. It has the ability to compress data so that your backup data does not take up too much storage space.
  6. It is compatible with your operating system.

Hopefully, by using the abovementioned factors as a standard for your backup software browsing process, you can easily gauge whether or not a particular platform will be able to meet your requirements.

Of course, if you’re still having trouble choosing the best backup tool for your system, we highly suggest that you go for the free trial being offered by some of these vendors. This way, you have a firsthand look at the functionalities for file sharing and recovery, and find out if they can scale to your future needs.

By Jenny Chang

Senior writer at FinancesOnline who writes about a wide range of SaaS and B2B products, including trends and issues on e-commerce, accounting and customer service software. She’s also covered a wide range of topics in business, science, and technology for websites in the U.S., Australia and Singapore, keeping tabs on edge tech like 3D printed health monitoring tattoos and SpaceX’s exploration plans.

Eugene says:

On the basis of what such a report is made? The 'R-Studio' and 'MiniTool Power Data Recovery' are Not a backup software

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